administrative assistant

JPS Construction Group Ltd.; Nisku; On-site; CAD 35,000 - 45,000; Full time

Job summary

A construction company located in Nisku, Canada, is seeking an entry-level administrative employee. The role includes planning daily operations, managing communications, and performing various office tasks. Candidates should have a secondary school certificate and be proficient with MS Office. This full-time position requires on-site work in a fast-paced environment, focusing on multitasking and effective communication.

Qualifications

• Ability to use MS Office suite proficiently.
• Experience with data entry and office management tasks.
• Must have strong communication skills.

Responsibilities

• Plan and organize daily operations.
• Record and prepare minutes of meetings.
• Order office supplies and maintain inventory.
• Provide customer service and handle inquiries.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Client focus

Attention to detail

Team player

Time management

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Outlook

MS PowerPoint

Adobe Acrobat Reader

Google Drive

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

• 7 months to less than 1 year
• On site
• Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Construction