administrative assistant

ROAD PASS DRIVING SCHOOL; New Minas; On-site; CAD 30,000 - 60,000; Full time

Job summary

A driving school in Nova Scotia is seeking an Administrative Coordinator for a permanent position. The role involves coordinating information flow, scheduling appointments, and providing customer service. Candidates should possess strong organizational skills, be able to multitask, and have experience with MS Office tools. The ideal applicant should have a college education and be available for shift work. This position offers free parking and other financial benefits as per the collective agreement.

Benefits

Free parking available

Qualifications

• 1 year to less than 2 years of experience required.
• Ability to work independently in a fast-paced environment.
• Attention to detail and ability to work under pressure.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments.
• Provide customer service and perform data entry.

Skills

Multitasking

Excellent oral communication

Flexibility

Organized

Client focus

Education

College / CEGEP

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Simply Accounting

Job description

Overview

Work Term: Permanent. Work Language: English. Hours: 48 hours per week. Education: College / CEGEP. Experience: 1 year to less than 2 years.

Work setting includes relocation costs not covered by employer and a vocational evaluation and training centre.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Social Media
• Accounting software
• Human resources software
• MS Office
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive

Security and safety

• Criminal record check

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Financial benefits

• As per collective agreement

Other benefits

• Free parking available