Administrative Assistant

Advantage Personnel; New Brunswick; On-site; CAD 30,000 - 60,000; Full time

Job summary

A temp staffing agency is seeking an Office Administrative Assistant in Quispamsis, NB. In this role, you will manage various administrative tasks, ensure smooth office operations, and serve as the main point of contact for communications. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office and QuickBooks. The position requires a high school diploma with preference for candidates having additional qualifications or 1-3 years of relevant experience. This role offers a competitive hourly pay rate between $20.00 to $21.00.

Qualifications

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be prioritized.
• 1-3 years of experience in an administrative role or similar position is preferred.
• Proficiency with Microsoft Office Suite and QuickBooks.

Responsibilities

• Manage and organize appointments, meetings, and events.
• Serve as the primary point of contact for communications.
• Prepare and maintain documentation and filing systems.
• Utilize QuickBooks and Microsoft Excel for data management.
• Oversee office supplies and coordinate maintenance.

Skills

Strong communication skills

Organizational skills

Attention to detail

Time management skills

Problem-solving skills

Education

High school diploma or equivalent

Certificate or degree in a related field

Tools

Microsoft Office Suite

QuickBooks

Job description

Job Title: Office Administrative Assistant

Location: Quispamsis, NB

Shift/Hours: Monday to Friday - 9:00am to 5:00pm

Pay Rate: $20.00 - $21.00/Hour

Job Information:

This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you'll handle a mix of administrative duties, assist with payments, and schedule deliveries.

Responsibilities:

• Scheduling and Coordination: Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication: Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management: Prepare, edit, and distribute various documents including reports, presentations, and correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting: Utilize QuickBooks and Microsoft Excel to manage data, billing, and create spreadsheets.
• Office Organization: Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.

Requirements:

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be given priority.
• 1-3 years of experience in an administrative role or similar position is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with QuickBooks is a definite asset.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving and a willingness to assist team members as needed.