Administrative Assistant

The Salvation Army in Canada; Lethbridge; On-site; CAD 30,000 - 60,000; Part time

Job summary

A faith-based community organization in Lethbridge seeks an Administrative Assistant to support ministries and manage financial records. This part-time role involves phone communication, email management, and assistance with community programs. Ideal candidates will have administrative experience, strong organizational skills, and the ability to maintain confidentiality. The position requires flexibility, teamwork, and a commitment to the mission of the organization.

Qualifications

• Two years of related secretarial or administrative experience.
• Basic knowledge of Office365 required.
• Experience with financial tracking considered an asset.

Responsibilities

• Provide clerical support to the ministries.
• Prepare bank deposits and track donations.
• Assist with Sunday morning ministries.

Skills

Oral and written communication

Organizational skills

Integrity and confidentiality

Teamwork

Attention to detail

Education

Completion of a formal post-secondary program of one academic year

Tools

Office365

Shelby

Link2Feed

EasyWorship

Job description

Overview

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Position Purpose Summary

The Administrative Assistant provides organizational and clerical support to the ministries of The Salvation Army Community Church of Lethbridge. This position ensures the efficient coordination of administrative, financial, and communication tasks, assisting Corps leadership in ministry effectiveness and community service delivery.

Accountabilities

• General Administration and Communication
  • Answer telephone calls, greet visitors, and respond to inquiries with professionalism and confidentiality.
  • Monitor and respond to correspondence received in the shared church email inbox.
  • Prepare sign-up sheets, registration materials, and related documents as required.
  • Attend and take minutes at meetings as directed by the Corps Officer.
  • Provide administrative support to the Corps Officers and Community Ministries Officer, including assistance with correspondence, reports, and scheduling.
• Financial and Records Management
  • Prepare bank deposits and submit relevant documentation to the regional finance office.
  • Track donations, issue tax receipts, and maintain contribution records using Shelby software.
  • Submit invoices to the regional finance office for payment processing.
  • Support Visa reconciliation and related processes through Business World.
  • Collect, compile, and enter statistics for ministry activities into SAMIS.
  • Collect and track volunteer data for corps and community programs.
  • Enter statistics into Link2Feed to track Community Services activities.
• Worship and Program Support
  • Assist with Sunday morning ministries by preparing bulletins, worship visuals (via EasyWorship or equivalent software), and weekly email updates.
  • Provide administrative assistance for seasonal or special events as directed.
• Communications and Digital Presence
  • Contribute to the upkeep and accuracy of the ministry unit’s website.
  • Assist with the preparation and distribution of visual, digital, and print communication materials.
• Other duties as assigned by the Corps Officer.

Working Conditions

• Part-time position at 25 hours per week, scheduled in consultation with the Corps Officer.
• Work is performed primarily in an office environment.
• Occasional evening or weekend work may be required to support ministry activities.
• Must be capable of lifting up to 20 pounds occasionally.

Education, Experience, And Qualifications

• Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.

Education, Qualifications And Certifications

• Completion of a formal post-secondary program of one academic year.
• Alternative combinations of education and experience may be considered.

Experience And Knowledge Requirements

• Two years of related secretarial or administrative experience is required.
• Working basic knowledge of Office365 is required.
• Experience with financial tracking and reconciliations considered an asset.
• Familiarity with Shelby, Link2Feed, and/or EasyWorship an asset (training provided if necessary).
• Willingness to learn Salvation Army-specific software (e.g., SAMIS, Business World).

Skills And Capabilities

• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Excellent oral and written communication and interpersonal skills.
• Excellent organizational skills and ability to multi-task and prioritize responsibilities (i.e., good judgement).
• Ability to maintain a high level of confidentiality.
• Able to work cooperatively in a team setting.
• Ability to lift/move weights of up to 20 lbs occasionally.
• Demonstrates reliability, attention to detail, and accuracy in work.
• Friendly, professional, and welcoming demeanor in dealing with the public.
• Alignment with the mission, vision, and values of The Salvation Army.
• Must provide a satisfactory Police Background Check.

Compensation

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.