Administrative Assistant

First Onsite Property Restoration; Fredericton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A property restoration company in Fredericton is seeking a full-time Administrative Assistant to manage the life cycle of construction job files. The ideal candidate will possess strong computer skills, be able to type at least 50 WPM, and have basic administrative skills. Benefits include a competitive salary, extended health plan, and opportunities for professional development.

Benefits

Extended health plan

Employee assistance program

Educational assistance

Professional development

Internal growth opportunities

Healthy work/life balance

Qualifications

• Intermediate computer skills including various software.
• Ability to type at least 50 words per minute.
• Basic administrative and accounting math skills.

Responsibilities

• Manage multiple construction job files from initiation through receipt of payment.
• Complete data entry, tracking, and updates.
• Identify and report filing issues; assist in developing action plans.
• Collaborate with Project Managers and Construction Managers.
• Ensure customer standards and key performance indicators are met.
• Provide analysis related to job performance.

Skills

Intermediate computer skills

Ability to type at least 50 WPM

Basic administrative / accounting math skills

Tools

ClaimTrak

Word

Excel

Outlook

Xactimate

XactAnalysis

Job description

Overview

First Onsite Property Restoration is seeking a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment.

The position offers a competitive salary and a typical schedule of Monday-Friday. Benefits include an extended health plan including medical, dental, and vision; an employee assistance program; educational assistance; professional development; internal growth opportunities; opportunity for national career movement; and a healthy work / life balance.

If this sounds like the right fit, apply today. The Administrative Assistant is an organizational expert who manages multiple job files from initiation to payment, ensures accuracy and timeliness, and follows standard operating procedures for data entry, tracking, and updates. If filing issues occur, you report them to the management lead and assist in providing a plan of action.

Responsibilities

• Manage multiple construction job files from initiation through receipt of payment.
• Complete data entry, tracking, and updates in accordance with standard operating procedures.
• Identify and report filing issues; assist in developing action plans.
• Collaborate with Project Managers (PM) and Construction Managers (CM) to address projects with deadlines and ensure no slippage in project planning.
• Review projects to ensure customer standards and key performance indicators are met; follow up with PMs, CMs, and stakeholders to complete tasks and documentation.
• Provide analysis related to job performance, including job costing, profitability, and invoice accuracy; assist in meeting weekly billing goals.

Qualifications

• Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
• Ability to type at least 50 WPM
• Basic administrative / accounting math skills

Application Information

To apply, please submit the initial 3-minute, mobile-friendly application. We thank all applicants; however, only those selected for an interview will be contacted.

Job Posted by ApplicantPro

Equal Opportunity

We are an equal opportunity employer. Referrals increase your chances of interviewing at First Onsite Property Restoration. Get notified about new Administrative Assistant jobs in Fredericton, New Brunswick, Canada.