Administrative Assistant

J.D. Irving, Limited; Dieppe; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading transportation company in Dieppe is seeking a full-time Administrative Assistant. The role involves managing driver documentation, facilitating communication, and streamlining daily operations. Ideal candidates will have at least 2 years of experience in the transportation field and excel in communication. This position offers competitive compensation and opportunities for growth.

Benefits

Competitive compensation

Flexible medical, dental, and vision plan

Employee & Family Assistance Programs

3 weeks' paid vacation

24/7 onsite gym and free parking

Qualifications

• Minimum 2 years of relevant work experience, preferably in the transportation industry.
• Exceptional verbal, written and listening communication skills.
• Knowledge of DOT and Federal regulations.

Responsibilities

• Receive, process and archive various forms of correspondence and driver documentation.
• Scan, upload and organize driver documents within internal database systems.
• Support cross-functional team by providing administrative support during audits.

Skills

Verbal communication

Written communication

Attention to detail

Microsoft Office proficiency

Education

High School or College Diploma

Tools

AS400

Job description

Overview

Midland Transport is currently seeking a full-time Administrative Assistant based out of Head Office in Dieppe, NB. The selected candidate will be a self-starter with a strong work ethic and a “Can Do” attitude.

The Administrative Assistant will provide essential support to Driver Services team by managing driver’s documents, facilitating effective communication with drivers and third parties and streamlining daily operations to ensure efficiency and accuracy.

Benefits

• Competitive compensation.


• A dynamic, safe, and rewarding work environment.


• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness.


• Employee & Family Assistance Programs.


• Ability to save for your future with our company matching RRSP program.


• 15-week maternity leave top-up program.


• 3 weeks\' paid vacation.


• Growth and progression opportunities within Midland Transport and the larger network of the JD Irving group of companies.


• Opportunities to take part in job related training and development as well as 24/7 access to online curated learning.


• 24/7 onsite gym and free parking on the site.

Qualifications

• Education Required: Minimum High School or College Diploma.


• 2+ years of relevant work experience, preferably in the transportation industry.


• Exceptional verbal, written and listening communication skills.


• Strong attention to detail and commitment to accuracy.


• Strong proficiency in Microsoft Office.


• Knowledge and understanding of DOT and Federal regulations.


• Knowledge of Ships and AS400 would be considered an asset.

Responsibilities

• Receive, process and archive various forms of correspondence, driver documentation and letters.


• Scan, upload and organize driver documents within internal database systems.


• Truck and follow up on the request from drivers or external parties to ensure timely resolution.


• Conduct annual reviews of Driver’s documents in the internal system to ensure compliance.


• Support cross-functional team by providing administrative support during audits, compliance checks or special projects.