Administrative Assistant

VenuesWest; Beaconsfield; On-site; CAD 70,000 - 76,000; Full time

Job summary

A regional education office in Beaconsfield is looking for candidates for an administrative support role. The ideal applicant will manage correspondence, inquiries, and assist with travel arrangements. Benefits include generous leave entitlements and professional development opportunities. Applicants must be Australian citizens or have valid work rights. The deadline for applications is 4.30pm on Friday, 3 October 2025.

Benefits

Generous leave entitlements

Professional development opportunities

Access to salary packaging

Qualifications

• Demonstrated well-developed keyboarding and computer skills.
• Sound written, verbal, and interpersonal communication skills.
• Knowledge of account payments for a work unit.

Responsibilities

• Provide administrative support, including correspondence.
• Manage telephone calls, visitor inquiries, and appointments.
• Maintain databases and filing systems.

Skills

Keyboarding skills

Computer skills

Written communication

Verbal communication

Interpersonal skills

Job description

Overview

Branch: South Metropolitan Education Regional Office

Division: South Metropolitan Education Region

Salary: Level 2, $76,912 - $82,464 per annum (pro-rata) (PSCA 2024)

We currently have the following positions available, commencing ASAP:

• (2) permanent full-time positions

The South Metropolitan Education Regional Office is located in Beaconsfield, near Fremantle. There are 263 public schools located in the South Metropolitan Education Region. There are approximately 127 000 students enrolled in compulsory schooling within the region.

The Role

The successful applicants will provide administrative support to the Regional Office including the preparation and delivery of correspondence, preparation and distribution of agendas and minutes of meetings and follow up on actions, where required. They will also manage incoming telephone calls, visitor enquiries, diary appointments and meetings. Assisting with travel arrangements, including preparing travel documents, booking flights and booking accommodation may also be a component of this role.

They will process incoming and outgoing enquiries and correspondence, action routine matters by drafting responses and preparing basic reports. They will administer the operation of databases, records and management information systems and maintain an effective correspondence filing system for corporate information and records.

Professional Benefits

We are conveniently located in Beaconsfield and our employees enjoy a range of benefits which include:

• Generous leave entitlements including annual, personal, long service and parental leave.
• Professional development opportunities and study leave/assistance.
• Access to salary packaging (in accordance with relevant industrial instruments).

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Pippa Ralli, Coordinator Regional Operation on [phone] or by emailing [e-mail]

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Eligibility

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain or hold a current Working with Children Check.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Your application should include:

• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:

2. Demonstrated well developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets and word processing.

4. Demonstrated sound written, verbal and interpersonal communication skills with the ability to liaise with individuals at all levels.

5. Demonstrated knowledge of Common Use Arrangements and experience in account payments for a work unit.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on [phone] for assistance.

Advertised Vacancy Number: DOE995718

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 3 October 2025