Accounts Payable Specialist

Vaco Recruiter Services; Vaughan; On-site; CAD 48,000 - 52,000; Full time

Job summary

A leading recruitment firm is seeking an Accounts Payable Specialist in Vaughan, Canada. The role involves processing vendor invoices, managing discrepancies, and ensuring compliance with company policies. Candidates should possess a diploma in Accounting or Finance and have 1–3 years of relevant experience. Strong Excel skills and familiarity with D365 are essential. A competitive salary range of $48,000 to $52,000 per year is offered, along with opportunities for growth within the company.

Qualifications

• 1–3 years of experience in Accounts Payable or similar accounting role.
• Strong working knowledge of Microsoft Excel.
• Understanding of basic accounting principles.

Responsibilities

• Receive and process vendor invoices for accuracy.
• Code invoices to appropriate GL accounts.
• Assist with month-end close and ensure timely postings.

Skills

Attention to detail

Invoice processing

Time management

Accounting principles

Microsoft Excel

Communication skills

Education

Diploma or degree in Accounting, Finance, or related field

Tools

D365

EDI processing

Exflow

Job description

About the Opportunity

• Receive, review, and process vendor invoices for accuracy, proper authorization, and compliance with company policies
• Perform two-way and three-way matching (Invoice, PO, and Receiving)
• Code invoices to appropriate GL accounts, cost centers, and projects
• Process non-PO invoices in accordance with approval workflows
• Respond to vendor inquiries regarding invoice status and payment details
• Resolve invoice discrepancies, pricing issues, and missing documentation
• Maintain accurate vendor records, including tax and payment information
• Assist with payment runs (EFT, ACH, wire, cheque) as per payment schedules
• Ensure adherence to internal controls and segregation of duties
• Support audit requests by providing invoice documentation and reconciliation
• Assist with vendor statement reconciliations
• Identify and elevate aged invoices and discrepancies
• Support month-end close by ensuring invoices are posted accurately and on time
• Follow standard operating procedures and contribute to process improvement
• Assist with AP clean-ups, backlog reduction, and system testing when required
• Support ad-hoc tasks assigned by AP Supervisor or Manager

About You

• Diploma or degree in Accounting, Finance, or a related field (or equivalent experience)
• 1–3 years of experience in Accounts Payable or a similar accounting role
• Experience with D365 or similar
• Strong working knowledge of Microsoft Excel
• Understanding of basic accounting principles
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Experience with D365, EDI processing and Exflow
• Retail, manufacturing, or high-volume AP environment experience
• Knowledge of sales tax (HST/GST/PST)

Salary Range

$48,000 - $52,000 /year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #464963.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.