Accounting and Payroll Administrator

EMS-Tech Inc; Belleville; On-site; CAD 55,000 - 70,000; Full time

Job summary

A growing engineering firm in Belleville is seeking an experienced Accounting and Payroll Administrator to manage financial records and payroll processes. The ideal candidate should have a strong work ethic, proven bookkeeping skills, and proficiency in accounting software. This role offers a supportive environment with benefits such as healthcare coverage and a pension plan.

Benefits

Extended healthcare coverage

5% Employer Paid Pension Plan

Paid vacation plus 5 Family Responsibility Days

Qualifications

• Proven experience in bookkeeping and accounting roles.
• Strong knowledge of Canadian tax regulations and payroll systems is an asset.
• Ability to collaborate with team members.

Responsibilities

• Maintain accurate financial records and data entry.
• Manage full-cycle payroll processing for employees globally.
• Assist with tax filings and reporting requirements.

Skills

Attention to detail

Strong communication skills

Analytical skills

Education

Post Secondary Education in Accounting, Payroll or Business Administration

Tools

QuickBooks

Sage

Microsoft Excel

Job description

About us

EMS-Tech Inc., is a highly successful and growing engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

Role & Responsibilities

We are currently seeking a detail-oriented and knowledgeable Accounting and Payroll Administrator to join our Finance & Accounting Team within our Belleville Head office location. This role is ideal for someone who excels at financial recordkeeping, has strong analytical skills, and is looking for an opportunity to grow in a supportive environment. If this sounds like you, then we’d love to hear from you! The ideal candidate will…

Here are some of the things you’ll be working on:

Accounting Administration

• Maintain accurate financial records and data entry
• Understand our accounts payable and accounts receivable process and support the existing roles.
• Support accounts payable, accounts receivable,
• Record certain general ledger entries.
• Prepare monthly, quarterly, and annual financial related reports.
• Complete bank reconciliations and track cash flow.
• Monitor budgets, track expenses, and assist in financial forecasting.
• Assist with tax filings and reporting requirements (e.g., GST/HST, payroll deductions)
• Develop and maintain internal financial procedures and controls.

Payroll Administration

• Manage full-cycle payroll processing for salaried, hourly, and contract employees globally (Belleville, Vancouver, Brisbane, and China). Ensure accuracy, timeliness and compliance with local regulations.
• Maintain and manage Office Timesheets (OTS) - project time tracking software to support accurate payroll and project reporting.
• Enters all source data (such as timesheets, overtime authorizations, rate changes, and other payroll documents) impacting employee pay, and verifies the output before release.
• Reconciles all output to payroll journals and general ledger and prepares all regular and adjusting journal entries.
• Process payroll related changes including promotions, salary adjustments, travel policy compensation, overtime, pension contributions, group benefit deductions, taxable benefits, WSIB, EHT, and year-end T4 reporting.
• Partner with HR to facilitate smooth payroll and benefits coordination
• Maintain accurate, audit-ready payroll records and documentation in accordance with company policies and regulatory requirements.
• Provide front-line support by responding and addressing employee payroll inquiries.
• Assist with other administrative and operational tasks as required to support the broader administration team.
• Accurately document, monitor and generate necessary statutory reports on employee activities, transfer hours, status changes and project allocations for Project Managers and the Resource Planner.
• Must demonstrate the highest level of discretion and maintain strict confidentiality in handling sensitive information.

Qualifications

• Post Secondary Education in Accounting, Payroll or Business Administration or equivalent field.
• Proven experience in bookkeeping, accounting, payroll roles and data manipulation
• Proficiency in accounting software (e.g., QuickBooks, Sage) and strong knowledge of Microsoft Excel.
• Strong knowledge of CRA remittance requirements and payroll best practices
• Attention to detail and excellent organizational skills.
• Knowledge of Canadian tax regulations and payroll systems is an asset.
• Strong communication skills and ability to collaborate with team members.

What We Offer

• A collaborative, values-based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

• Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity - The passion and commitment to excellence of our people is the foundation of good customer service.

Why Join EMS-Tech Inc.?

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

Application Process

Please submit your application by applying directly via our Careers page: https://ems-tech.net/careers/. Alternatively you are welcome to forward your resume and cover letter to [e-mail]. We thank all applicants, but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.