Accounting Administrator

Canadian Linen; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A company specializing in linen services located in Oakville, Ontario, is seeking an Accounting & Finance Support professional. The role includes preparing accounts payable, supporting payroll, assisting with billing processes, and maintaining customer records. Ideal candidates will possess a strong foundation in accounting principles and proficiency in Microsoft Excel. Experience with Oracle Business Suite is highly desirable. This position emphasizes attention to detail and strong customer service orientation.

Qualifications

• 2–5 years of accounting or finance support experience preferred.
• Previous customer service or coordination experience is a plus.
• Familiarity with Oracle Business Suite is highly desirable.

Responsibilities

• Prepare, review, and process accounts payable and vendor payments.
• Support bi-weekly payroll by entering payroll data.
• Assist with billing and invoicing processes.

Skills

Strong foundation in accounting principles

Proficiency in Microsoft Excel

Customer service orientation

Attention to detail

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or Business

Tools

Oracle Business Suite

Job description

Responsibilities/Essential Functions:

Accounting & Finance Support

• Prepare, review, and process accounts payable and vendor payments
• Support Bi-Weekly payroll by gathering, verifying, and entering payroll data
• Assist with billing and invoicing processes; ensure timely submission and reconciliation
• Conduct daily invoice audits to ensure accuracy and compliance
• Assist with month-end and year-end close activities
• Maintain proper documentation for audits and financial reporting
• Track, record, and reconcile monthly inventory levels
• Assist with physical inventory counts and variance reporting

Customer Service Support

• Serve as a point of contact for the Territory Manager to support customer-related inquiries
• Coordinate with sales and service teams to resolve billing disputes or account discrepancies
• Provide reporting, data summaries, or financial documents to support decision-making
• Communicate professionally with clients as needed regarding financial topics (e.g., billing, payments, adjustments)

Administrative and Operational Duties

• Maintain customer account records; create, update, or delete accounts as required
• Prepare and distribute weekly and monthly financial reports to Market Center leadership
• Track and support post-invoicing adjustments such as customer credits
• Assist in onboarding new team members

Market Center Support & Backup Functions

• Provide cross-training support for team members to ensure continuity during absences
• Support ad-hoc reporting or urgent transactional requests from the management team

Knowledge/Skills/Abilities:

• Strong foundation in accounting principles
• Proficiency in Microsoft Excel and basic accounting software (Oracle or similar ERP experience is a plus)
• Ability to communicate clearly and professionally with internal teams and external clients
• Exceptional attention to detail, accuracy, and ability to manage multiple priorities
• Strong customer service orientation and ability to maintain positive relationships with management and staff
• Comfortable handling confidential payroll and financial data

Working Environment/Safety Requirements:

• No special physical requirements for this position
• Office-based role with standard working hours; occasional extended hours during financial close periods

Experience/Qualifications:

• 2–5 years of accounting or finance support experience preferred
• Previous customer service or cross-functional coordination experience is a plus
• Familiarity with Oracle Business Suite or similar systems is highly desirable
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred
• Additional certification or coursework in Accounting or Customer Service is a plus

We thank all candidates for their interest. However, only those selected for a telephone interview will be contacted.

Canadian Linen & Uniform Service Corp. is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Location: Oakville, Mississauga