2025-60 1.0 FTE Permanent Administrative Assistant STAH

Kenora Catholic District School Board; Northwestern Ontario; On-site; CAD 54,000 - 69,000; Full time

Job summary

A regional educational institution in Northwestern Ontario seeks a highly organized Administrative Assistant to support daily operations at St. Thomas Aquinas High School. The successful candidate will manage student data, prepare documentation, and be the first point of contact for the school community. Strong organizational and communication skills are required along with proficiency in Microsoft Office. This is a full-time position to commence ASAP.

Qualifications

• Completion of a diploma or certificate program in Office Administration, Business Management, or a related field.
• Demonstrated proficiency in a computerized office environment including advanced skills in Microsoft Office Suite.
• Excellent verbal and written communication skills with a diverse community.

Responsibilities

• Provide efficient and confidential administrative support for the school.
• Maintain and update the computerized student information system.
• Prepare professional correspondence and documentation.

Skills

Organizational skills

Interpersonal communication

Time management

Attention to detail

Education

Diploma in Office Administration or Business Management

Tools

Microsoft Office Suite

Student Information System (ASPEN)

Job description

THE KENORA CATHOLIC DISTRICT SCHOOL BOARD

The Kenora Catholic District School Board (KCDSB) educates more than 1,300 students from diverse cultures and backgrounds in four elementary schools and one secondary school located in beautiful Kenora and Red Lake, Ontario. At KCDSB we welcome students to experience a quality inclusive and values‑based education in a caring Catholic school community. Our mission goes beyond academics, the arts and athletics. Our goal is to provide excellence in Catholic education and grow graduates who become fully engaged citizens able to contribute to their families, communities and society.

Our staff is among our greatest resources. The people we hire have a direct impact on the success of our students. With approximately 180 academic and 80 permanent support staff, the KCDSB is one of the largest employers in the region.

KCDSB invites applications for 1.0 FTE, 11‑Month Permanent Administrative Assistant – Secondary at St. Thomas Aquinas High School in Kenora, ON to commence employment ASAP.

Salary Range: $54,766–$68,458

Position Summary

KCDSB is seeking a highly organized and professional individual to join our team as an Administrative Assistant Secondary. This key role provides comprehensive administrative support to ensure the smooth and efficient operation of the schools’ daily activities. As the first point of contact for students, staff, parents, visitors and external partners, the successful candidate will embody the values and spirit of our school, always presenting a welcoming and positive image. The Administrative Assistant will thrive in a collaborative, team‑oriented environment and demonstrate exceptional interpersonal skills, discretion and diplomacy.

Position Duties and Responsibilities

• Provide efficient and confidential administrative support to ensure the smooth day‑to‑day operations of the school.
• Maintain and update the computerized student information system (ASPEN) ensuring the accuracy, integrity and confidentiality of all data entered.
• Prepare professional correspondence, memos and documentation with detail and consistency.
• Input data and support staff and family use of online payment and permission software (School Day).
• Input and manage accurate student attendance for both elementary and secondary timetables.
• Assist in the preparation and distribution of report cards, ensuring timely and accurate processing.
• Compile, verify and analyze data using various software applications to generate reports for the Board, Ministry of Education and other authorized external agencies.
• Serve as the primary receptionist, providing courteous and informed service to students, staff, parents and the general public.
• Respond to telephone inquiries, direct calls appropriately and relay messages in a timely and professional manner.
• Liaise effectively with internal departments and external organizations to support school operations.
• Support the administrative team during emergency situations, including the dispensation of medication and administration of basic first aid protocols in accordance with school procedures.
• Demonstrate a clear understanding of the sensitive nature of information handled within the school environment and uphold strict confidentiality at all times.
• Participate in mandatory Health & Safety training and adhere to all safety protocols and procedures.
• Perform additional duties as assigned by the Principal, consistent with the scope and intent of the position and in alignment with Board procedures.
• Support school operations by taking on other responsibilities as required, contributing to a positive and effective learning environment.

Qualifications

• Completion of a diploma or certificate program in Office Administration, Business Management, or a related field from a recognized institution; or an equivalent combination of education and relevant experience.
• Demonstrated proficiency in a computerized office environment, including advanced skills in Microsoft Office Suite (Word, Excel, Outlook), website maintenance and internet‑based applications.
• Strong organizational and time‑management skills with the ability to prioritize tasks and manage multiple responsibilities in a fast‑paced dynamic environment.
• Excellent interpersonal, verbal and written communication skills with the ability to interact effectively and respectfully with a diverse school and community population.
• Proven ability to remain calm and professional under pressure while managing frequent interruptions and shifting priorities.
• High attention to detail and accuracy particularly in data entry, verification and record maintenance.
• Previous experience working with children or youth in an educational or community setting is considered an asset.

Additional Information

This is a permanent school‑year position. The successful candidate will not be required to work during scheduled school closures, including Christmas Break, March Break and summer months.

Application Instructions

Interested applicants are asked to submit a cover letter and resume outlining their qualifications and relevant administrative experience. While not required, experience in a school setting is considered an asset.

Please quote Competition Number: 2025‑60 and submit your application package by 4:00 pm on November 24, 2025.

Email:

Accommodations

Accommodations are available throughout the recruitment process. Please contact the Human Resources Department in advance to discuss any required arrangement.

Other Information

A current satisfactory Vulnerable Sector Check (VSC) is required prior to employment. For more information please visit Ontario Provincial Police – Police Record Checks.

Discover more about KCDSB and why you should start your career with us today at www.kcdb.ca.