Virtual Executive Assistant – Family Owned Business Group

RI Comfort Dental; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A diverse business group seeks a highly proactive Virtual Executive Assistant to provide administrative support across various sectors. Responsibilities include managing executive calendars, coordinating travel, and serving as a communication liaison. The ideal candidate will have 2–5 years of experience in a similar role and possess exceptional communication skills. The role offers competitive compensation and long-term growth potential in a remote-first work environment.

Serviços

Competitive compensation

Flexible work environment

Growth potential

Qualificações

• 2–5 years of experience as an Executive Assistant or similar role supporting senior leaders.
• Exceptional written and verbal communication skills in English.
• Highly resourceful and able to anticipate needs.

Responsabilidades

• Manage executive calendars across multiple businesses.
• Serve as a primary communication liaison for executives.
• Coordinate travel arrangements for business and personal travel.

Conhecimentos

Executive Assistant experience

Verbal communication skills

Written communication skills

Organizational skills

Proactive problem-solving

Ferramentas

Google Workspace

Zapier

Zoom

Descrição da oferta de emprego

Summary

We are a family‑owned business group overseeing a diversified portfolio of ventures across healthcare (medical practices), luxury travel, and Broadway / live entertainment production.

Our organization supports multiple senior executives who operate at the intersection of medicine, entrepreneurship, real estate, travel, and the performing arts. We are seeking a highly proactive, detail‑oriented Virtual Executive Assistant to provide executive‑level administrative and operational support across the group and help streamline day‑to‑day execution as our businesses continue to grow.

This is a unique opportunity to work closely with leadership across multiple industries, gaining exposure to complex operations, high‑level decision‑making, and creative as well as clinical environments.

Responsibilities

• Manage and optimize executive calendars across multiple businesses, including coordinating meetings across time zones and balancing competing priorities
• Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
• Prepare meeting materials, agendas, briefing notes, and follow‑up summaries to ensure action items are tracked and completed
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision‑making
• Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorized
• Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross‑business initiatives
• Handle personal administrative tasks as needed to support executive productivity and work‑life balance

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high‑level administrative role supporting senior leaders
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries
• Highly resourceful and high‑agency, with a demonstrated ability to anticipate needs and solve problems independently
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms
• Strong organizational skills with experience managing complex schedules and competing priorities
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information
• Reliable high‑speed internet and a dedicated home office setup
• Availability to work during overlapping U.S. Eastern Time hours

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping

Experience coordinating events, travel, or live productions

• Comfort working in both clinical/professional and creative/entertainment environments
• Bilingual capabilities (Spanish is a plus but not required)
• Experience with Notion, Hubspot, and Zapier

What We Offer

Competitive compensation commensurate with experience

• Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway / live entertainment
• Exposure to a diversified business portfolio, not a single company role
• Flexible, remote‑first work environment with an emphasis on results over hours
• Long‑term growth potential for the right candidate who becomes a trusted operational partner