Virtual Executive Assistant – Family Owned Business Group

Ri Comfort Dental; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A leading dental practice is looking for an experienced Executive Assistant to manage calendars, coordinate communication, and make travel arrangements for senior leadership. This remote position requires 2 to 5 years of administrative experience, exceptional communication skills, and proficiency in tools like Google Workspace. The role promotes a flexible work environment, focusing on results rather than hours. Applicants should be able to work overlapping U.S. Eastern Time hours and have strong organizational skills.

Serviços

Competitive compensation

Flexible work environment

Long-term growth potential

Qualificações

• 2–5 years of experience as an Executive Assistant or similar administrative role.
• Ability to maintain strict confidentiality and sound judgment with sensitive information.
• Reliable high-speed internet and a dedicated home office setup.

Responsabilidades

• Manage and optimize executive calendars across multiple businesses.
• Serve as a primary communication liaison screening emails, calls, messages.
• Coordinate travel arrangements including flights and accommodations.

Conhecimentos

Exceptional written and verbal communication skills in English

Strong organisational skills

High resourcefulness and problem-solving ability

Advanced proficiency with productivity tools

Ferramentas

Google Workspace

Zapier

Zoom

Descrição da oferta de emprego

Responsibilities

• Manage and optimize executive calendars across multiple businesses, coordinating meetings across time zones and balancing competing priorities
• Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
• Prepare meeting materials, agendas, briefing notes, and follow‑up summaries to ensure action items are tracked and completed
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision‑making
• Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorised
• Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross‑business initiatives
• Handle personal administrative tasks as needed to support executive productivity and work‑life balance

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high‑level administrative role supporting senior leaders
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries
• Highly resourceful and high‑agency, with a demonstrated ability to anticipate needs and solve problems independently
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms
• Strong organisational skills with experience managing complex schedules and competing priorities
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information
• Reliable high‑speed internet and a dedicated home office setup
• Availability to work during overlapping U.S. Eastern Time hours

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping
• Experience coordinating events, travel, or live productions
• Comfort working in both clinical/professional and creative/entertainment environments
• Bilingual capabilities (Spanish is a plus but not required)
• Experience with Notion, Hubspot and Zapier

What We Offer

• Competitive compensation commensurate with experience
• Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway/live entertainment
• Exposure to a diversified business portfolio, not a single company role
• Flexible, remote‑first work environment with an emphasis on results over hours
• Long‑term growth potential for the right candidate who becomes a trusted operational partner