Virtual Executive Assistant – Family Owned Business Group

Ri Comfort Dental; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A dental and wellness company is seeking an Executive Assistant to manage executive calendars, coordinate communications, and organize travel arrangements. The ideal candidate will have 2–5 years of experience in a similar role, exceptional communication skills, and advanced proficiency with productivity tools. This role offers competitive compensation, flexible remote work, and long-term growth potential. Candidates should be available during U.S. Eastern Time hours and must maintain strict confidentiality.

Serviços

Competitive compensation

Flexible work environment

Opportunity for growth

Exposure to diverse industries

Qualificações

• 2–5 years of experience in a high‑level administrative role supporting senior leaders.
• Exceptional written and verbal communication skills in English.
• Advanced proficiency with productivity tools.

Responsabilidades

• Manage and optimize executive calendars and coordinate meetings.
• Serve as a primary communication liaison for executives.
• Organize travel arrangements and prepare meeting materials.

Conhecimentos

Executive assistance

Communication skills

Problem-solving

Organizational skills

Google Workspace

Ferramentas

CRM systems

Notion

Zapier

Descrição da oferta de emprego

Responsibilities

• Manage and optimize executive calendars across multiple businesses, coordinating meetings across time zones and balancing competing priorities
• Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
• Prepare meeting materials, agendas, briefing notes, and follow‑up summaries to ensure action items are tracked and completed
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision‑making
• Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorised
• Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross‑business initiatives
• Handle personal administrative tasks as needed to support executive productivity and work‑life balance

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high‑level administrative role supporting senior leaders
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries
• Highly resourceful and high‑agency, with a demonstrated ability to anticipate needs and solve problems independently
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms
• Strong organisational skills with experience managing complex schedules and competing priorities
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information
• Reliable high‑speed internet and a dedicated home office setup
• Availability to work during overlapping U.S. Eastern Time hours

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping
• Experience coordinating events, travel, or live productions
• Comfort working in both clinical/professional and creative/entertainment environments
• Bilingual capabilities (Spanish is a plus but not required)
• Experience with Notion, Hubspot and Zapier

What We Offer

• Competitive compensation commensurate with experience
• Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway/live entertainment
• Exposure to a diversified business portfolio, not a single company role
• Flexible, remote‑first work environment with an emphasis on results over hours
• Long‑term growth potential for the right candidate who becomes a trusted operational partner