Virtual Assistant - Real Estate Operations & Marketing

Compass I Real Estate; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A leading real estate firm is seeking a high-performing Virtual Assistant to support their Real Estate Operations and Marketing team. This remote position requires strong organizational skills, attention to detail, and proficiency with relevant tools. Responsibilities include managing documentation, coordinating listings, and creating marketing materials. The successful candidate will have a minimum of 3 years in a support role, preferably within real estate, and must communicate fluently in English, with Spanish being a plus. Compensation is R$4,000 per month.

Serviços

Paid time off (7 holidays)

1 week paid vacation in the first year

2 weeks paid vacation from the second year

Qualificações

• Minimum 3+ years of experience in a support role.
• Real estate experience strongly preferred.
• Advanced English required; Spanish is a plus.

Responsabilidades

• Prepare and manage buyer and seller documentation.
• Coordinate listing preparation and manage listings.
• Design and distribute marketing materials.

Conhecimentos

Highly organized

Detail-oriented

Tech-savvy

Strong written communication skills

Ability to manage multiple priorities

Proactive communication

CRM systems experience

Ferramentas

Google Workspace

E-signature tools

Canva

AI tools (ChatGPT)

Descrição da oferta de emprego

Polaris Advisors is a high-performing real estate team at Compass , specializing in residential sales, investments, and advisory services in South Florida. Known for its strategic approach, strong operational structure, and client-focused execution, Polaris Advisors delivers a high-level experience across every stage of the real estate process.

We are seeking a high-performing Virtual Assistant based in Brazil to support our Real Estate Operations and Marketing team at a high-producing team at Compass . This is a remote position for candidates located in Brazil , compensated in Brazilian Reais (BRL) .

This role requires a professional who is highly organized, detail-oriented, tech-savvy , and capable of managing multiple priorities in a fast-paced, deadline-driven U.S. real estate environment .

You will work closely with the Real Estate Operations Manager and the Principal of the team , supporting property listings, marketing initiatives, and operational workflows. This position is ideal for someone who takes ownership of their work, communicates clearly, and consistently delivers high-quality execution.

Training will be provided on MLS systems and the Compass platform , and the ideal candidate must demonstrate a strong ability to quickly learn and adapt to new tools and technologies.

Key Responsibilities

Administrative Operations

• Prepare and manage buyer and seller documentation using the Compass platform
• Organize and maintain internal trackers, digital files, and compliance documentation using Google Drive and Compass systems
• Maintain the listing and transaction pipeline with accurate and up-to-date information

Listing & Deal Coordination

• Coordinate listing preparation, including ordering photography, signage, and related services
• Upload and manage listings across Compass, MLS, Zillow, and related platforms
• Prepare marketing materials, including social media posts, open house flyers, and email blasts
• Ensure full compliance with Compass systems and listing requirements
• Monitor and update status changes across all platforms in real time
• Design and distribute e-blasts, brochures, newsletters, and social media posts using the Compass Marketing Center
• Manage the team’s Instagram and Facebook pages, supporting content creation, scheduling, and posting
• Coordinate print campaigns and seasonal marketing drops, including mail execution via Postalytics
• Support lead management and follow-ups as needed

Events & Client Support

• Present and organize vendor quotes (venues, invitations, catering, promotional items)
• Support team events and client-facing initiatives as needed

Qualifications

• Minimum 3+ years of experience in a support role such as Executive Assistant, Operations, or Marketing
• Real estate experience strongly preferred, particularly in U.S. real estate operations
• Tech-savvy, with hands-on experience using: Google Workspace, E-signature tools, CRM systems, Canva, and AI (ChatGPT)
• Strong written communication skills, with excellent grammar and clarity
• Highly detail-oriented and process-driven, with the ability to manage follow-ups, deadlines, and shifting priorities independently
• Ability to organize tasks, track progress, and proactively flag issues
• Professional, confident, and polished demeanor when interacting with clients, agents, and vendors
• Comfortable working in a fast-paced, time-sensitive real estate environment
• Ability to work independently while maintaining clear, proactive communication and status updates
• Advanced English required; Spanish is a plus

• R$4,000 per month (paid in Brazilian Reais)

• This is a remote position, compensated in BRL (R$)

• Opportunity for growth as the team and responsibilities expand

• Performance-based growth opportunities are available. Compensation and responsibilities may be reviewed based on performance, consistency, and contribution to the team.

Tuesday and Thursday: 9:00 AM – 6:00 PM

Paid time off

• 7 holidays
• First year: 1 week of paid vacation
• From the second year onward: 2 weeks of paid vacation