Virtual Assistant

Sofia Health; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A health technology platform is seeking a highly detail-oriented Virtual Assistant to support internal operations by managing data, reporting, and quality control. The ideal candidate has strong Excel skills and enjoys critical reading and editing. Responsibilities include organizing structured data, formatting reports, and ensuring documentation is polished and error-free. This role does not focus on social media tasks but rather on meticulous detail management and operational support. Candidates should have relevant experience in administrative or operations roles.

Qualificações

• Experience in a data-heavy administrative or operations role.
• Strong proficiency in Excel for data management.
• Excellent written English skills with strong editing abilities.

Responsabilidades

• Organize and maintain structured data in spreadsheets.
• Build and format reports, ensuring data accuracy.
• Review and edit internal materials for clarity and consistency.

Conhecimentos

Detail-oriented and accurate

Strong Excel skills

Data management

Editing and proofreading

Organizational skills

Ferramentas

Microsoft Excel

Microsoft Access

Google Workspace

Descrição da oferta de emprego

Company Description: Sofia Health is a technology platform that powers booking, payments, scheduling, and operational infrastructure for independent health and wellness professionals. Our work is systems-driven, detail-heavy, and requires precision across data, reporting, and written materials.

We’re hiring a highly detail-oriented Virtual Assistant to support internal operations, reporting, and editorial quality control—not just admin tasks.

Ideal Candidate

• Are meticulous with data, documents, and formatting
• Instinctively catch errors, inconsistencies, and missing details
• Can read critically and edit for clarity without changing intent
• Are comfortable switching between spreadsheets, reports, and written content
• Take pride in clean, accurate, professional output

This is not a social media, inbox-only, or calendar-focused VA role.

Core Responsibilities

Data & Reporting

• Organize, clean, and maintain structured data in spreadsheets and internal systems
• Build, update, and format reports (tables, summaries, exports)
• Work extensively with Microsoft Office, including:
• Excel (formulas, filters, sorting, validation)
• Access (tables, queries, data management, exports)
• Word & PowerPoint (consistent formatting and layout)
• Use Google Workspace (Sheets, Docs, Drive) for collaboration
• Verify data accuracy before internal or external use

Reading, Editing & Quality Control

• Review documents, reports, emails, and internal materials
• Correct grammar, spelling, formatting, and clarity issues
• Ensure consistency in terminology, structure, and presentation
• Identify errors, omissions, and inconsistencies before delivery
• Follow style and formatting guidelines precisely

Operational Support

• Maintain organized file structures and naming conventions
• Follow SOPs closely and flag issues proactively
• Support detail-heavy operational tasks across teams

Required Skills & Experience

• Experience in a data-heavy administrative, operations, or QA role
• Strong Excel skills (required)
• Experience with Microsoft Access or similar database tools
• Excellent written English and strong editing instincts
• High attention to detail and formatting standards
• Comfortable managing multiple tasks without sacrificing accuracy

Nice-to-Have Experience

• Supporting SaaS or platform-based companies
• Background in reporting, auditing, or editorial review
• Familiarity with structured operational data

What Success Looks Like

• Data is clean, accurate, and reliable
• Documents are polished, consistent, and error-free
• Issues are caught early and communicated clearly
• Systems stay organized without constant oversight