Remote Admin & Permits Assistant - Asia

Scalesource; Brasil; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A remote services company is seeking a Remote Admin & Permits Assistant to support sales and operations. Responsibilities include managing client communication, scheduling, and processing contracts. The ideal candidate has strong organizational skills and experience in administrative support, alongside proficiency in Google Workspace. This fully remote position offers a salary of $1,200 USD/month with 40 hours of weekly commitment.

Qualificações

• 1–2 years of administrative, customer service, or virtual assistant experience.
• Reliable internet connection and home office setup.
• Familiarity with permitting or construction processes is a plus but not required.

Responsabilidades

• Answer incoming phone calls professionally and route as needed.
• Manage and update the sales team's Google Calendar.
• Process customer contracts accurately and ensure all required information is captured.

Conhecimentos

Excellent verbal communication

Excellent written communication

Time management skills

Organizational skills

Formação académica

High school diploma or equivalent

Associate’s degree preferred

Ferramentas

Google Workspace

CRM systems

Project management tools

Descrição da oferta de emprego

Remote Admin & Permits Assistant

Location:Remote (must live outside the U.S.)
Salary:$1,200 USD/month
Hours:40 hours per week

Summary

We are seeking a highly organized, dependable, and customer-focusedRemote Admin & Permits Assistantto support our sales and operations teams remotely. This role is essential to ensuring seamless communication with clients, accurate contract processing, and efficient coordination of daily administrative functions. The ideal candidate will be a strong communicator with the ability to multitask and manage responsibilities with minimal supervision.

Detailed Responsibilities

Phone & Client Communication

• Answer incoming phone calls professionally and route as needed.
• Make outbound calls to follow up on estimates, confirm appointments, or provide updates.
• Send appointment reminders and updates to clients via text, email, or phone.

Scheduling & Calendar Management

• Manage and update the sales team's Google Calendar.
• Schedule appointments with clients through calls, texts, and emails.
• Ensure no overlaps or conflicts in daily schedules.

Administrative Support

• Process customer contracts accurately and ensure all required information is captured.
• Submit and track permits with various city or county municipalities.
• Submit and monitor utility locate tickets (e.g., 811 tickets).
• Follow up with sales reps on outstanding estimates and customer responses.
• Perform general administrative tasks such as data entry, digital file organization, and internal communication support.

Additional Responsibilities

• Maintain organized digital records of contracts, permits, utility tickets, and communication logs.
• Assist with improving administrative processes for better efficiency.
• Provide responsive, professional support to the team and customers.

Qualifications / Requirements

• High school diploma or equivalent (Associate’s degree preferred).
• 1–2 years of administrative, customer service, or virtual assistant experience.
• Excellent verbal and written communication skills.
• Proficient in using Google Workspace (Docs, Sheets, Calendar, Gmail).
• Comfortable using CRM systems and project management tools (experience with JobNimbus, Monday.com, or similar is a plus).
• Ability to manage time effectively and handle multiple priorities.
• Strong attention to detail and organizational skills.
• Reliable internet connection and home office setup.
• Familiarity with permitting or construction processes is a plus but not required.

Schedule

• Fully remote role.
• 40 hours per week.