Office Manager / Consular Officer - Finance Focused

New Zealand Trade And Enterprise; São Paulo; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A governmental trade agency in São Paulo is seeking an Office Manager / Consular Officer to manage finance operations and assist New Zealand citizens in Brazil. The candidate should possess strong administration and finance skills, with a collaborative approach to problem-solving. Responsibilities include handling budgeting, HR functions, and consular duties, ensuring seamless operations while supporting a diverse environment. The position demands attention to detail and excellent communication skills, with knowledge of Portuguese or Spanish being advantageous.

Serviços

Flexible working environment

Development opportunities

Qualificações

• Experience in Office Management with strong administration skills.
• Solid background in finance, including budgeting and forecasting.
• Experience working across HR and knowledge of local market practices.

Responsabilidades

• Manage finance operations with a focus on budget planning and cashflow forecasting.
• Handle HR functions and facilities management.
• Assist New Zealand citizens through consular duties and events.

Conhecimentos

Administration skills

Financial administration

Empathy

Problem-solving

Collaborative approach

Attention to detail

Descrição da oferta de emprego

Contribute to the success of New Zealand business and government in Brazil

• Progressive flexible working environment where diversity, inclusivity & learning are valued
• Spend 70% focused on finance administration and 30% on HR, Operations and Facilities Management
• _ This role is based in Sao Paulo and consists of both Office Management and Consular Office responsibilities.

This role is internally known as "Office Manager / Consular Officer".

Who we are

• Ko Te Taurapa Tuhono tenei
• Te Taurapa Tuhono | New Zealand Trade and Enterprise (NZTE) is the New Zealand government agency charged with helping New Zealand businesses to grow internationally.

By supporting New Zealand businesses, we boost New Zealand's economy and reputation, and help to share what's special about New Zealand with the rest of the world.

Due to an internal promotion, we're looking for an experienced Office Manager that takes pride in ensuring seamless operation and enjoys having a diverse range of responsibilities.

This position supports our Regional Operations Manager, Trade Commissioner / Consul General and Brazilian team to deliver on our customers goals by managing the Brazilian office.

What you'll be doing

As the Office Manager, approximately 70% of your time will be spent on ensuring and taking ownership of the finance operation function in Brazil, with the remaining 30% spent across HR (Human Resources) and operations / facilities management duties.

This includes but is not limited to; looking after cashflow forecasting, budget planning, payment approvals and bank authorisations, bank reconciliations, asset management, assisting with recruitment and HR needs, and ensuring that procurement best practice is followed including following the correct saving of confidential documentation.

This role is also responsible for Consular Officer duties, which involves helping New Zealand citizens living and travelling in and around Brazil.

This involves coordinating and assisting with any consulate events and managing complex confidential situations with empathy and resilience, providing grounded insight through your impeccable judgement, making you exceptional in all situations and especially during a crisis.

You’ll also help the Brazilian region achieve operational excellence by helping to design, develop and implement administrative systems, as well as be a champion and role‑model for great culture and collaboration.

You will work with not only the Brazilian team, but also the Latin American and New Zealand operations team (IT, Finance, HR, etc.) - as well as other office managers across the globe.

At its heart, this role is the 'glue' between the Trade Commissioner / Consul General, the Brazilian team, the NZTE operational teams, the New Zealand business community and the diplomatic community in both Brazil and Latin America.

What you'll need to be successful

• You will be an experienced Office Manager with great administration skills and ideally, a passion for New Zealand.
• You’ll have a strong financial background where you've had exposure to the breadth of finance administration responsibilities (budgets, forecasting, bank reconciliations), and have experience working across the HR (Human Resources) spectrum, as good working knowledge of local market contractual law and practices is required.
• Attention to detail is a critical requirement.
• You will be a person who has a huge amount of natural empathy and a willingness to help others, as part of this role is helping Kiwis in distress.
• You're likely to be energized by variety and juggling multiple responsibilities, but you will also be able to focus on the detail and make sure nothing gets missed.
• You will be a born problem solver, who likes to just make things happen!
• Your default will be to take a collaborative approach and you build strong relationships with a range of key stakeholders with ease.
• You will have excellent English language skills and being able to speak either Spanish or Portuguese would be advantageous.

Why you'll love working here

• NZTE offers a flexible, fun, and stimulating environment with a unique opportunity to develop and access world‑class business networks and work with a talented, diverse, international organization.
• We're a public service organization that deeply cares for our team and support them with flexible working options, technology, development opportunities and wrap around support so that you can bring your whole self to work.

What's next

Applications close Tuesday 1st November at 9pm BRT

Please note : _

To be eligible for this role, you must hold valid working rights in Brazil_