Office Administrator

Ultragenyx Pharmaceutical; São Paulo; Híbrido; BRL 70.000 - 90.000; Tempo integral

Resumo da oferta

A pharmaceutical company in São Paulo is seeking an experienced Office Administrator to manage administration duties and ensure an efficient work environment. The ideal candidate possesses at least 5 years of relevant experience, excellent organizational skills, and a proactive approach in a fast-paced setting. This role requires onsite work 2-3 days per week to support administrative functions and collaborate with HR and IT teams.

Serviços

Generous vacation time

Volunteer days

Employee stock purchase plans

Employee wellbeing benefits

Fitness reimbursement

Tuition sponsoring

Qualificações

• 5 years of pharmaceutical experience.
• Ability to perform in a high-pressure environment.
• Strong organizational and planning skills.
• Project management experience with attention to detail.
• Excellent written and verbal communication skills.

Responsabilidades

• Maintain office efficiency by implementing systems.
• Design and implement office policies and procedures.
• Greet and support visitors professionally.
• Assist HR and IT with new hire onboarding.
• Manage vendor contracts and negotiations.

Conhecimentos

Office Manager Experience

Microsoft Office

Data Entry

Microsoft Outlook

Microsoft Word

QuickBooks

Office Experience

Microsoft Excel

Filing

Administrative Experience

Microsoft Outlook Calendar

Bookkeeping

Formação académica

BA/BS degree in business education or related field

Descrição da oferta de emprego

Why Join Us

Be a hero for our rare disease patients at Ultragenyx. We believe real impactful action to care for patients and people is always the right thing. Our vision is to lead the future of rare disease medicine by challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life‑changing treatments.

Position Summary

The Office Administrator will oversee office procedures and manage administration duties, creating and maintaining a first‑class work environment that ensures high levels of organizational effectiveness, communication, and safety.

Work Model

Flex: This role requires onsite work 2-3 days each week or more depending on business needs. Flex employees are required to be onsite on the days set by the business.

Responsibilities

• Maintain office efficiency by planning and implementing systems, layouts, and equipment procurement.


• Design and implement office policies by establishing standards and procedures, measuring results, and adjusting as necessary.


• Greet and provide general support to visitors in a professional manner.


• Assist HR and IT in the new hire onboarding process including new hire training and new employee administrative onboarding setup.


• Work with Corporate Communications to draft, edit, and/or send internal company‑wide or targeted communications.


• Liaise with property management and facility vendors including cleaning service, pest control, plant services, security procedures, and manage contract and price negotiations.

Administrative & Project Support

• Prepare agendas, collect and compile slides, prepare meeting recaps, disseminate and follow up on action items as appropriate.


• Complete expense reports (Concur) to ensure prompt monthly payment.


• Support direct reports and directors with ad hoc projects.


• Plan off‑site internal and external meetings (congresses and events) to include catering, hotel rooms, confirmations, agenda, and slide management.


• Schedule meetings and maintain calendars. Proactively resolve conflicts as needed or based on preferences.

Requirements

• Possess 5 years of pharmaceutical experience with general knowledge and appreciation of a pharma company’s overall functions.


• Ability to perform in a high‑pressure, fast‑paced environment and remain comfortable when multiple shifting priorities arise.


• Strong organizational and planning skills in a fast‑paced environment.


• Results‑oriented with a demonstrated sense of urgency.


• Project management experience with attention to detail.


• Able to flex communication style to effectively communicate with multiple levels of individuals within and across the organization as well as with external individuals.


• Demonstrated team‑leader and player qualities prepared to solve problems efficiently and effectively.


• Highly motivated troubleshooter who can balance multiple projects with minimum supervision.


• Excellent written and verbal communication skills.


• BA/BS degree in business education or related field or high school diploma with equivalent years of work experience.


• Proficiency in English and good command in Spanish.

Benefits

• Generous vacation time and public holidays observed by the company.


• Volunteer days.


• Long‑term incentive and employee stock purchase plans or equivalent offerings.


• Employee wellbeing benefits.


• Fitness reimbursement.


• Tuition sponsoring.

Professional Development Plans

Benefits vary by region and country. Ultragenyx Pharmaceutical is an equal‑opportunity employer and prohibits unlawful discrimination based on protected status. Reasonable accommodation will be provided for all protected statuses under applicable law. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or in any part of the recruitment process you may contact Talent Acquisition by emailing us at .

See our CCPA Employee and Applicant Privacy Notice.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Key Skills

Office Manager Experience, Microsoft Office, Data Entry, Microsoft Outlook, Microsoft Word, QuickBooks, Office Experience, Microsoft Excel, Filing, Administrative Experience, Microsoft Outlook Calendar, Bookkeeping.

Employment Type: Full Time

Experience: years

Vacancy: 1