Executive Assistant (PA)- CTO

Uvation; Teletrabalho; BRL 30.000 - 50.000; Tempo parcial

Resumo da oferta

A leading company is seeking a proactive Executive Assistant to support a senior executive. This flexible part-time role involves managing schedules, coordinating meetings, arranging travel, and providing crucial administrative support. The ideal candidate will have strong organizational skills and excellent communication abilities. This position is fully remote and requires the ability to work within U.S. time zones, adapting to the fast-paced environment and evolving processes.

Qualificações

• Proven experience in a similar operational role.
• Ability to work independently and adapt to evolving processes.
• Familiarity with tech tools and remote work platforms.

Responsabilidades

• Coordinate and manage the executive’s calendar.
• Arrange logistics for meetings, events, and outbound activities.
• Organize travel itineraries.

Conhecimentos

Organizational skills

Communication skills

Multitasking abilities

Independence

Descrição da oferta de emprego

Role Overview

We are seeking a proactive and highly organized Executive Assistant to support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements. This role is ideal for someone who is detail-oriented, comfortable working independently, and able to navigate fast-paced, outbound-focused environments.

The Executive Assistant will play a critical part in ensuring that meetings, events, and travel arrangements are well planned, timely, and efficiently executed. While this position begins as part-time with flexible hours, it may evolve based on business needs.

Key Responsibilities

Scheduling & Calendar Management

• Coordinate and manage the executive’s calendar, ensuring no conflicts between meetings, travel, and key engagements.
• Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.
• Ensure timely reminders and proper alignment of daily and weekly schedules.

Meeting & Event Coordination

• Arrange logistics for meetings, events, and outbound activities.
• Coordinate with all relevant parties to confirm attendance, timing, and required materials.
• Conduct light research when necessary to support meeting preparation.

Travel & Logistics

• Organize travel itineraries including flights, accommodations, and event schedules.
• Ensure travel plans are aligned with meeting and business requirements.

Administrative Support

• Maintain organization across essential tasks and tools used by the executive.
• Track important deadlines, upcoming commitments, and ensure nothing critical is missed.
• Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.
• Strong organizational and multitasking abilities.
• Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
• Comfort working within U.S. time zones (schedule remains flexible).
• Ability to work independently and adapt to evolving processes.
• Familiarity with tech tools and remote work platforms.

Additional Details

• Work Hours: Flexible, aligned with U.S. time zones as needed. No fixed shift required initially.
• Work Mode: Fully remote.