Executive Assistant Latam

Medtronic Plc; São Paulo; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading healthcare technology company is looking for an experienced Executive Assistant to support the LATAM Leader in Sao Paulo. This role involves managing communications, scheduling, and logistical support for meetings and travel. The ideal candidate will have over 6 years of experience in administration, showcasing strong organizational skills and the ability to work confidentially and independently. Join us in championing healthcare access and innovation for all.

Serviços

Competitive salary

Flexible benefits package

Short-term incentive plan

Qualificações

• Minimum 6 years of relevant experience in administration.
• Ability to handle confidential information with professionalism.
• Proven track record of managing complex schedules and communications.

Responsabilidades

• Serve as a strategic partner to the LATAM Leader.
• Read and respond to emails on behalf of the LATAM Leader.
• Navigate the corporate environment effectively.
• Manage the LATAM Leader’s calendar, prioritizing urgent meetings.
• Coordinate domestic and international travel arrangements.
• Support use of internal systems for various administrative tasks.

Conhecimentos

Strategic partnership

Email management

Calendar management

Travel coordination

Meeting coordination

Process improvements

Formação académica

No specific degree required

Ferramentas

Salesforce

MS Teams

Ariba

Descrição da oferta de emprego

Executive Assistant LATAM

Location: Sao Paulo, Brazil

Time type: Full time

Posted Today

End Date: December 24

Job requisition id: R

At Medtronic you can begin a life‑long career of exploration and innovation, while helping champion healthcare access and equity for all.

You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

• Serve as a strategic partner to the LATAM Leader, ensuring priorities are advanced with discretion, speed, and precision.
• Read, prioritize, and occasionally respond to emails on behalf of the LATAM Leader, ensuring timely and appropriate action.
• Navigate the corporate environment with agility, strong judgment, and confident decision‑making.
• Proactively manage the LATAM Leader’s dynamic calendar by scheduling, prioritizing, and adjusting meetings, with focus on urgent and sensitive matters.
• Arrange domestic travel (flights, hotels, ground transportation, itineraries) and occasional international travel.
• Coordinate complex meetings across multiple time zones, including agenda preparation, reminders, catering (as needed), and capturing notes or action items.
• Ensure smooth day‑to‑day operations, optimizing workflows and driving efficiencies.
• Assist with reviewing and editing organizational emails, including sensitive communications, and distribute per guidance.
• Schedule and attend MS Teams meetings and webinars for large groups; act as primary or backup operator for slide progression and technical troubleshooting.
• Plan, schedule, and manage all logistics for quarterly in‑person sales leadership meetings.
• Coordinate operational mechanism meetings and ad hoc meetings with executives and customers, including preparation and post‑meeting follow‑up.
• Support use of internal systems such as Salesforce, GTAT, VBrick, Cornerstone, Ariba, ReadSoft, Recognize, and IT Portal.
• Co‑lead planning of the annual National Sales Training Meeting, working closely with corporate meeting planners, project coordinators, and communications teams.
• Maintain comprehensive distribution lists for departmental and organizational leaders for meetings and communications.
• Process and monitor expense reports for the LATAM Leader and direct reports, ensuring compliance and timely reimbursement.
• Route contracts for signature, process invoices, and track status of critical documents.
• Create and format presentations and other communications for internal and external audiences.
• Serve as key point of contact for internal and external stakeholders, managing inquiries on behalf of senior leadership.
• Handle confidential information with the utmost professionalism and discretion.
• Proactively identify and implement process improvements to enhance administrative efficiency.

Office Support Career Stream

Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization.

The majority of time is spent in the delivery of support services or activities, typically under supervision.

Differentiating Factors

Autonomy

Works on assignments that are extremely complex in nature, and may be responsible for leading daily operations.

Performs a variety of complex or technical‑advanced administrative and clerical duties.

Has high degree of initiative; Work may be done without established procedures.

Organizational Impact

Work may include activities related to special assignments, and providing instructions to accomplish day‑to‑day work activities to junior individuals in the department.

Work involves obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.

Innovation and Complexity

Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area.

Problems faced are general and may require understanding of other job areas but typically are not complex.

Communication and Influence

Communicates with internal and external contacts.

Obtains and provides information on matters of significant importance to the job area.

Leadership and Talent Management

May act as a team lead and assistant to the supervisor / manager.

May delegate tasks to other team members and be responsible for the review of work product.

Required Knowledge and Experience

Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and / or education.

Requires minimum of 6 years of relevant experience.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

• Medtronic offers a competitive Salary and flexible Benefits Package
• A commitment to our employees lives at the core of our values.
• We recognize their contributions.
• They share in the success they help to create.
• We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

• # We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
• Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
• We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people.
• From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves.
• We have the talent, diverse perspectives, and guts to engineer the extraordinary. Learn more about our business, mission, and our commitment to diversity.

Build

a better future, amplifying your impact on the causes that matter to you and the world

Grow

a career reflective of your passion and abilities

Connect

to a dynamic and inclusive culture that welcomes the challenge of life‑long learning. These commitments set our team apart from the rest:

Experiences that put people first

Respect for people is the hallmark of our humanity.

It fuels our team to positively impact even a single life.

And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career‑building resources you need.

Better outcomes for our world

Here, it’s about more than the bottom line.

Our Mission to improve human welfare drives us.

We advance healthcare, society, and equity with every design, inside and outside our walls.

Insight-driven care

Fresh viewpoints.

Cutting‑edge AI, data, and automation.

You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care. It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and / or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other