Executive Assistant (Brazil)

CrewBloom; São Paulo; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A prominent staffing agency is seeking an Executive Assistant to support their C-level team in São Paulo, Brazil. The ideal candidate will have at least two years of experience in an administrative role, exceptional communication skills, and familiarity with social media platforms. This role offers the flexibility to work from home while providing impactful contributions to a dynamic team environment.

Serviços

Dynamic team culture

Opportunities for growth

Work-life balance

Flexibility to work from anywhere

Engaging work environment

Qualificações

• At least two years of experience as an Executive Assistant.
• Proven calendar and email management skills.
• Ability to maintain punctual attendance.

Responsabilidades

• Answer phone calls and confirm meetings.
• Handle administrative tasks and maintain confidentiality.
• Manage social media channels for client communication.

Conhecimentos

Impeccable communication skills

Attention to detail

Social media familiarity

Microsoft Office proficiency

Project management experience

Ferramentas

QuickBooks

Descrição da oferta de emprego

Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels.

A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.

Job Responsibilities

• Answer phone calls, confirm meetings, and arrange scheduled appointments
• Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
• Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
• Manage and maintain calendars and appointments
• Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
• Complete word processing tasks
• Research and organize data
• Maintain and manage contacts
• Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Manage social media channels and communicate with clients relating to relevant concerns and insights
• Order supplies

Qualifications

• At least two years of solid experience in an administrative role as an Executive Assistant
• Familiarity with social media platforms
• Solid experience with calendar management, email management, and project management
• Proficiency with Microsoft Office tools such as Word and Excel
• Ability to maintain regular and punctual attendance
• QuickBooks knowledge is a plus

Technical and Work Environment

• Internet Connection: Primary connection with a minimum speed of 15 Mbps; Backup connection with at least 10 Mbps; Backup connection must be capable of supporting work during a power outage
• Primary Device: Desktop or laptop equipped with at least: Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor; minimum 8 GB RAM
• Backup Device: Must meet or exceed the performance of an Intel Core i3 processor and be functional during power interruptions
• A functioning webcam
• A noise-canceling USB headset
• A quiet, dedicated home office space
• Peripherals and Workspace: A smartphone for communication and verification purposes

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.