Executive Assistant

Confidential; São Paulo; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A dynamic high-growth enterprise is seeking an Executive Operations Manager to support the CEO. This high-impact role involves managing personal projects, automating workflows, and executing complex logistics. The ideal candidate will have 3-5+ years in consulting or executive support, possess strong analytical skills, and be tech-savvy, particularly with AI and modern productivity tools. Join us in driving efficiency and excellence at the highest levels of leadership.

Qualificações

• 3-5+ years in Management Consulting, Business Operations, or Executive Support.
• Tech-savvy and proficient in modern productivity tools.
• Ability to manage complex projects and budgets.

Responsabilidades

• Oversee personal projects like property acquisitions and event planning.
• Optimize the CEO's operations using AI and automation tools.
• Communicate professionally on behalf of the CEO with external parties.

Conhecimentos

Analytical skills

Project management

Technical proficiency with AI tools

Strong communication skills

Discretion and professionalism

Ferramentas

AI automation tools (e.g., Custom GPTs, Zapier)

Excel

Descrição da oferta de emprego

About the Role

This is a high-impact operational role for a commercially minded executor to join the Office of the CEO of a dynamic, high-growth enterprise. You will manage the CEO's personal infrastructure with the precision of a COO and the discretion of a trusted advisor.

We are looking for a Force Multiplier—someone who combines the analytical rigor of a consultant with the "whatever it takes" hustle of a founder. You will oversee complex personal projects, automate workflows with AI, and execute high-stakes logistics to buy back the CEO's time.

What You’ll Do

Strategic Asset & Portfolio Management

• Oversee complex personal projects from inception to completion—property acquisitions, major construction or renovation projects, private investments, and large-scale event planning.
• Conduct first-principles due diligence on high-value purchases and investments. You don't just "find options"; you analyze assets, risks, and long-term value to present decision-ready memos.
• Manage multi-million dollar budgets and coordinate with external experts (lawyers, architects, wealth managers, financial advisors) to deliver projects on time and on budget.

Executive Infrastructure & AI Automation

• Build and optimize systems for the CEO's personal operations. Leverage AI and automation tools (Custom GPTs, Zapier, etc.) to eliminate friction and administrative drag.
• Provide sophisticated calendar management—optimizing the CEO's schedule and ensuring seamless logistical coordination for all engagements, locally and internationally.
• Act as the primary intelligence filter. Triage inbound requests, conduct research, prepare briefing documents, and synthesize complex information so the CEO enters every situation fully prepared.

Stakeholder Coordination & Communication

• Serve as the CEO's proxy with external parties—service providers, advisors, vendors, and personal contacts. Communicate with professionalism, discretion, and authority.
• Draft correspondence on behalf of the CEO, demonstrating a deep understanding of their voice and priorities.
• Build and maintain a network of trusted providers across categories (legal, financial, property, lifestyle) ensuring reliable access when needed.

Who You Are

• 3-5+ years in Management Consulting, Business Operations, Family Office, or Executive Support to a C-Suite / UHNW principal. You understand commercial logic and trade-offs.
• The "No Task Too Small" Mindset: High intellectual horsepower, low ego. You understand that for the CEO to operate at maximum impact, their environment must be flawless—and you are willing to do the groundwork.
• Tech-Native: You are not just proficient in Excel; you are an aggressive adopter of AI and modern productivity tools. You use technology to scale your own output.
• Analytical Rigor: You think in timelines, budgets, and milestones. You can review a rental contract or investment term sheet and spot the risks immediately.
• Unflappable Judgment: You operate with absolute discretion and make sound decisions under pressure without constant oversight.