Bilingual Junior Executive Assistant Remote Work

Drummond; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A Brazilian consulting firm is seeking a skilled Executive Assistant to support operations in São Paulo. The ideal candidate must have advanced English and at least 2 years in high-level administrative roles. Responsibilities include managing schedules, supporting the office's demands, and preparing reports. This role offers a dynamic work culture and a variety of benefits, including health plans and professional development opportunities.

Serviços

Health Plan - No cost to the employee

Quarterly Bonus - when eligible

Meal / Food Allowance

Corporate University for skill enhancement

Birthday Day Off

Qualificações

• At least 2 years of experience as an Executive Assistant, Secretary, or in high-level administrative roles.
• Ability to manage complex schedules, meetings, and national/international travel arrangements.
• Fluent communication for handling documents and international interactions.

Responsabilidades

• Filter information and follow up on various topics with team members.
• Support the São Paulo office and its demands.
• Prepare meeting minutes and various reports.

Conhecimentos

Advanced English

Organizational Skills

Communication

Discretion and Confidentiality

Proficiency in Microsoft Office Suite

Prioritization Skills

Formação académica

Bachelor's degree in Business Administration or related fields

Ferramentas

Microsoft Office Suite

Task management tools (Asana, Trello, Notion)

Descrição da oferta de emprego

DRUMMOND

We’re glad to have you here!

Drummond is a company specialized in accounting, legal, and consulting services, with a focus on cross-border transactions.

Our goal is to support organizations operating in Brazil and the United States.

We have a team of highly skilled professionals who work quickly and effectively to fill gaps in the market.

Our commitment is to meet the needs and expectations of our clients with quality and precision.

RESPONSIBILITIES

• Filtering information and following up on various topics with other team members;
• Planning occasional trips and events;
• Direct support to the São Paulo office and its demands;
• Support for the direct needs of the leader;
• Attendance at meetings;
• Preparation of meeting minutes;
• Preparation of various reports;
• Drafting of proposal letters (Engagement Letter);
• Registering all leads and client records in the CRM platform;
• Keeping the CRM updated with negotiation details with the Lead;
• Monitoring internal platforms and tools at Drummond;
• Following up on proposals with Leads;
• Ensuring that all procedures and documentation are properly organized in the filing system.

REQUIREMENTS AND QUALIFICATIONS

MUST HAVE

• Advanced English (will be assessed during the interview);
• Education : Bachelor's degree (completed or in progress) in Business Administration, Executive Secretariat, or related fields.
• Experience : At least 2 years of experience as an Executive Assistant, Secretary, or in high-level administrative roles.
• Organizational Skills : Ability to manage complex schedules, meetings, and national / international travel arrangements.
• Communication : Excellent verbal and written communication skills.
• Discretion and Confidentiality : Ability to handle sensitive information with absolute confidentiality.
• Proficiency in Microsoft Office Suite : Excel, Word, PowerPoint, and Outlook.
• Prioritization Skills : Ability to handle multiple tasks and tight deadlines.
• Advanced English : Fluent communication for handling documents and international interactions.

NICE TO HAVE

• Postgraduate degree or specialization in Executive Assistance or Business Management.
• Intermediate or advanced Spanish.
• Experience with task management tools (e.g., Asana, Trello, Notion).
• Knowledge of expense tracking and reimbursement processes.
• Previous experience supporting C-level executives (CEO, CFO, etc.).
• Understanding of compliance and corporate governance.
• Proactivity and flexibility to adapt to changing priorities.

DRUMMOND CULTURE

At Drummond, we promote a dynamic culture that values collaboration and partnership among employees, creating a stimulating environment where everyone can contribute and grow together.

We offer the opportunity to work in the international market, which broadens perspectives and strengthens our team's global vision.

Additionally, our commitment to continuous development is evident through our training and skill-building initiatives, ensuring each team member has access to opportunities that enhance their abilities and boost their careers.

DIVERSITY

We have an increasingly diverse and inclusive environment.

We value diversity and are committed to promoting inclusion and equity in our teams.

As part of our strategy for diversity and inclusion, we aim for societal representation in our workforce.

BENEFITS

• Meal / Food Allowance : Flash Card
• Health Plan - No cost to the employee
• Psychological Support - Online platform
• Life Insurance - No cost to the employee
• Dental Plan - Optional
• English and Education Subsidy - because we invest in those who make things happen!
• TotalPass Partnership - because a healthy body and mind matter!
• Quarterly Bonus - when eligible, according to internal policy (After 6 full months in the company)
• Birthday Day Off (For you to enjoy with those who matter to you!)
• Extended Leave : Maternity (6 months leave) and Paternity (20 days leave) + $350 in case of the birth or adoption of a child
• Corporate University - to enhance your knowledge and strengthen your skills!

RECRUITING PROCESS

• Chat with people team
• Chat with the position ´s Manager
• Chat with the Partner