AI & Systems Associate

Mappa; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading VC firm in Brazil is seeking an Operations Specialist to design operational workflows and implement AI-powered solutions. The successful candidate will collaborate with partners to streamline processes using tools such as Notion and Airtable. Ideal candidates should have 2–7 years of relevant experience, strong problem-solving skills, and an analytical mindset. This remote position offers a competitive salary of $3,400 per month, focused on efficiency and knowledge management across the firm.

Qualificações

• 2–7 years in operations, product ops, or similar roles in startups, tech, or investment firms.
• Experience designing automations and workflows, including usage of tools like Notion and Airtable.
• Demonstrated ability with AI tools to transform workflows and enhance processes.

Responsabilidades

• Audit existing tools and identify friction points for improvement.
• Build AI-powered workflows for enhanced efficiency.
• Design and maintain the firm's operating spine utilizing automation tools.
• Support with insights for partner discussions and updates.

Conhecimentos

AI integration in workflows

Process automation

Analytical skills

Clear communication

Problem-solving

Ferramentas

Notion

Airtable

Zapier

Slack

CRM systems

Descrição da oferta de emprego

Job description Full Time

Remote

3.400 USD

About Us

We are leading, women-owned VC firm investing in visionary and diverse founders at the pre-seed and seed stages. We have backed 100+ startups globally, including unicorn-caliber companies, and are now making a rare strategic hire to help build the internal operating system of our boutique, technology-driven firm.

Role Overview

You will work directly with the Partners across AI, operations, and systems design to build scalable internal workflows, automate processes, and bring structure to how we manage information, pipeline, and priorities. This is a deep-work, systems-focused role — not sourcing or events.

What You'll Do

AI-Enabled Workflow Design

Audit existing tools (email, Slack, Notion, Airtable, CRM) and identify friction points.

Build AI-powered workflows for deal triage, research, summarization, communication drafts, and meeting synthesis.

Treat AI as a practical force multiplier focused on clarity and reliability.

Systems, Structure & Knowledge Management

Build and maintain the firm's operating spine using Airtable and other AI tools.

Create schemas, tagging systems, and playbooks for pipeline, portfolio, and stakeholder tracking.

Turn partner thinking into structured, searchable knowledge bases.

Automation & Integrations

Use tools like Zapier / Make and APIs to connect systems, reduce manual work, and keep data synchronized.

Maintain automations as tools and processes evolve.

Light Analytics & Reporting

Support Partners with insights for IC discussions, portfolio updates, and LP conversations.

Build simple dashboards or queries to answer recurring questions.

Special Projects

Own operational or strategic initiatives that increase Partner leverage (content engines, process codification, templates, checklists, event simplification).

Continuously identify opportunities to simplify, automate, and improve.

Who You Are

AI-Native Builder

Uses AI in a structured way : workflows, prompts, systems thinking.

Knows when to rely on tools and when to think independently.

Systems-Minded

Naturally brings order to scattered information and undefined processes.

Enjoys turning chaos into documented flows usable by different work styles.

Independent Problem Solver

Takes vague problems and returns with structure, prototypes, and clear plans.

Communicates progress proactively and manages time autonomously.

Analytical & Clear Communicator

Understands trade-offs behind tools and workflows.

Writes concise, practical documentation for non-technical teammates.

Low-Ego, High-Ownership

Comfortable receiving direct feedback and driving adoption of new systems.

Qualifications

2–7 years in operations, biz ops, product ops, RevOps, chief-of-staff, analytics, or similar roles in startups, tech, or investment firms.

Experience designing workflows / automations (Notion, Airtable, CRMs, Zapier / Make).

Demonstrated use of AI tools to transform workflows.

Comfort with data work (spreadsheets, basic queries; bonus for APIs / scripting).

Strong written communication; ability to work remote-first with high reliability.

Growth Path

For the right person, this role leads to :

Owning internal operating system end-to-end.

Becoming the firm's AI + systems leader.

Influencing how we run investments, portfolio support, and LP communication.

Progress will be measured by :

Systems that drive adoption and real usage.

Clear improvements in time saved and decision quality.

Ability to anticipate needs and build before things break.