Office Manager

Lewis; United Arab Emirates; On-site; AED 120,000 - 200,000; Part time

Job summary

A renowned marketing agency in the United Arab Emirates is seeking a part-time Office Manager to oversee office operations, manage client interactions, and ensure a smooth workflow during office hours. The ideal candidate will have 2-3 years of experience in a similar role, possess strong communication and organizational skills, and be adept at multitasking in a dynamic environment. This position requires a proactive attitude, creativity in problem-solving, and discretion when handling sensitive information.

Qualifications

• At least 2-3 years' experience in a similar role within an agency or consulting environment.
• Strong customer-facing coordination and communication skills.
• Ability to manage confidential information discreetly.

Responsibilities

• Open and close the office, ensuring operations during hours.
• Meet and greet clients and guests.
• Manage office supplies, meetings, and events logistics.

Skills

Coordination skills

Communication skills

Attention to detail

Multitasking

Proactive problem-solving

Tools

Excel

Word

PowerPoint

Social media

Job description

Open and close the office and ensure that it is fully operational during office hours.

Meet and greet clients and guests positively and make them feel welcome

Responsible for catering and consumables for the office, meetings, and events

Manage couriers, post, and taxis.

Managing meeting room diaries and the coordination of internal and external meetings

Managing the general operations and facilities of the office, including stock supplies of stationery and consumables, repairs, machines, and office move etc.

Manage external contracts including cleaners, stationery, plant supplier and groceries ensuring we are getting the best service for the best price

Organise the logistics of any assigned office initiatives and events

Operations administration

Oversee work-desk allocation, management and application of lift access cards with building management and door system enrolment.

Research and book hotel rooms, taxis and flights for colleagues and international visitors

Book couriers and ensure post is sent and received in a timely manner

Ensure that all visitors under the passport / secondment scheme have an agenda set up

Team support

Support the HR/Talent Team in various initiatives and projects, as and when required.

Support the HR, Finance, IT, and Client Servicing teams with any ad-hoc tasks

General

Proactive and ongoing communication with all stakeholders and line manager

Contribute and support the continuous improvement of systems, practices and policies ensuring they underpin our Company culture

Acts professionally across the agency and represents TEAM LEWIS positively

Act with discretion, understanding the importance of being confidential with highly sensitive information

About you

At least 2-3 years’ experience in similar capacity, creative/digital/marketing agency or consulting firm environment would be a plus

Strong coordination and communication skills gained in customer-facing role HR, recruitment, PA, receptionist, operations support).

An awareness of people and the ability to adapt your behavior to the needs of each individual you encounter

Ability to be calm under pressure and deal with competing deadlines

Experience dealing with highly confidential information with discretion

Experienced in managing a varied and changing workload

Confident and collaborative self-starter with initiative

Creative thinking “outside the box” to providing solutions and solving problems

Proven experience of multi-tasking administrative projects through to completion

Excellent presentation, written and verbal communication skills

Strong Excel, Word and Power-point skills as well as a keen interest in social media

Well organised; ability to prioritise; attention to detail; a pragmatic approach.

Well presented, energetic, good-humoured, pragmatic - a credible team player

Office Manager parttime • United Arab Emirates