Office Manager & EA to CEO

HRsource; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A premier executive support firm in Dubai is seeking an Office Manager / Executive Assistant to the CEO. This role involves providing high-level administrative support to senior leadership, managing daily office operations, and ensuring seamless execution of executive priorities. The ideal candidate will have proven experience in similar roles, strong organizational skills, and the ability to handle sensitive information with discretion. Join a dynamic team and help drive a positive and efficient office environment.

Qualifications

• Proven experience as an Office Manager, Executive Assistant, or similar role.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Manage complex calendars, meetings, travel, and communications.
• Track office budgets, expenses, and approvals.

Skills

Organizational skills

Time-management

Verbal communication

Written communication

Interpersonal skills

Job description

Role Overview

The Office Manager / Executive Assistant to CEO provides high-level operational and administrative support to senior leadership, ensuring the efficient day-to-day running of the office and seamless execution of executive priorities. The role requires discretion, strong judgment, and the ability to manage complexity in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to senior executives
• Manage complex calendars, meetings, travel, and communications
• Prepare presentations, reports, and briefing materials
• Act as a trusted point of contact between executives and internal/external stakeholders

Office & Operations Management

• Oversee daily office operations and facilities management
• Manage vendors, contracts, and service providers
• Maintain office policies, procedures, and compliance requirements
• Ensure smooth coordination across teams and functions

People & Administration

• Support HR administration including onboarding, documentation, and employee coordination
• Assist with performance cycles, internal communications, and policy rollout
• Promote a professional, organized, and positive office environment

Financial & Administrative Control

• Track office budgets, expenses, and approvals
• Support invoicing, payments, and procurement processes
• Maintain accurate records and reporting

Skills & Experience

• Proven experience as an Office Manager, Executive Assistant, or similar role
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication
• High level of discretion, professionalism, and reliability
• Confident working with senior leadership and sensitive information

Key Attributes

• Detail-oriented and highly organized
• Calm under pressure and adaptable
• Proactive, solutions-focused, and accountable
• Strong interpersonal skills