Medical Administrative Assistant jobs in United Arab Emirates

1 year (renewable and extendable)

Outsourced through ManpowerGroup Middle East

We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.

• Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
• Compile and analyze data, conduct research, and prepare confidential reports and presentations.
• Draft and manage internal communications, correspondence, and documentation.
• Maintain and update departmental manuals, logs, and filing systems.
• Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
• Ensure compliance with company policies and procedures.
• Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
• Liaise effectively with internal teams, external clients, and suppliers.
• Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
• Assist with financial reporting and budget tracking.
• Administer DHL, DU, and Amex card processes.
• Coordinate visa applications and renewals for employees and new joiners.

• Proven experience in administrative or operations support roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office Suite and database management.
• Ability to handle sensitive information with discretion.
• Knowledge of financial processes and reporting is a plus.