Executive Assistant

Amazon Middle East and North Africa FZ-LLC - F52; Dubai; On-site; AED 180,000 - 220,000; Full time

Job summary

A leading global technology company in Dubai is seeking an experienced Executive Assistant to support three Directors across various international locations. The ideal candidate will have over 7 years of executive assistant experience, possess excellent communication skills, and demonstrate the ability to manage complex tasks with minimal guidance. This position involves coordinating calendars, organizing team events, and ensuring the smooth operation of executive activities. A Bachelor’s degree and proficiency in Microsoft Office are required.

Qualifications

• 7+ years of executive assistant experience.
• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.

Responsibilities

• Proactively coordinate activities and calendars for leadership.
• Track completion of key deliverables.
• Coordinate team events within budget.

Skills

Detail-oriented

Strong written and verbal communication

Project management

Collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Overview

The International Stores & Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for three Directors within the ISCC team. The 3 Directors will be located in Tokyo, Bangalore and Dubai. If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you! This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must!

A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
• Track and help drive completion of key deliverables and follow up on pending items
• Work within a group of high-performing, fun, and collaborative EAs around the world
• Be a steward and leader of team culture
• Coordinate with teams on programs and projects in various areas across the ISCC network
• Be able to travel domestically and internationally when required to do so
• Complete and file expense reports.
• Acting as a liaison for leader’s direct reports.
• Managing group logistics.
• Organize team events within budget.
• Have fun at work and help others do the same.
• 7+ years of executive assistant experience
• Bachelor's degree
• Experience with Microsoft Office products and applications
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Belonging and accommodations

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.