Office Administrator

Duncan & Ross; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading technology firm in Abu Dhabi is seeking a detail-oriented Office Administrator to oversee daily operations and support management. The ideal candidate will manage office correspondence, organize meetings, and maintain supplies while demonstrating professionalism and strong communication skills. Candidates must possess a Bachelor's degree, experience in administrative roles, and fluency in Arabic and English. This office-based role requires flexibility and adaptability to meet organizational needs.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Ability to manage day-to-day office operations independently.
• Experience in HR functions such as onboarding and attendance tracking.

Responsibilities

• Manage day-to-day office operations including correspondence and scheduling.
• Serve as the first point of contact for visitors and clients.
• Organize meetings, appointments, and travel arrangements for staff.

Skills

Fluent in Arabic

Fluent in English

Strong organizational abilities

Excellent communication skills

Proficiency in MS Office Suite

Attention to detail

Problem-solving skills

Education

Bachelor's degree in Business Administration or related field

Job description

JOB OVERVIEW

We are seeking a detail-oriented and proactive Office Administrator to oversee daily administrative operations and ensure the smooth running of our office. The Office Administrator will handle administrative tasks, support management, and maintain a productive and organized workplace environment. The ideal candidate is highly organized, resourceful, and possesses excellent communication skills.

KEY RESPONSIBILITIES

• Manage day-to-day office operations including correspondence, filing, and scheduling.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment.
• Maintain office supplies, equipment, and inventory, coordinating with vendors as required.
• Organize meetings, appointments, and travel arrangements for staff and management.
• Assist in preparing reports, presentations, and other documentation.
• Oversee office maintenance, ensuring cleanliness, safety, and compliance with company policies.
• Support HR functions such as onboarding, attendance tracking, and maintaining employee records.
• Manage incoming calls, emails, and inquiries, routing them appropriately.
• Coordinate with finance on petty cash, expense reports, and invoice processing.
• Provide administrative support to various departments as needed.

QUALIFICATIONS & SKILLS

• Bachelors degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Language: fluent in Arabic and English (read, write, and speak).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Key Competencies

• Professionalism and discretion
• Time management
• Initiative and adaptability
• Strong interpersonal skills
• Customer service orientation

Work Environment

This role is office-based and may require occasional overtime or flexibility depending on organizational needs.

Vertical: Technology