Human Resources Coordinator

Beside Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A reputable HR consultancy in Dubai is looking for a detail-oriented Junior HR professional to assist in People & Culture operations. The ideal candidate will support visa processing and compliance with laws, while managing employee documentation and records. Applicants should hold a relevant degree and have up to 2 years of HR or office administration experience. Proficiency in Arabic and English is required. This role offers a great opportunity to develop within a supportive team environment.

Qualifications

• 0–2 years experience in HR administration, personnel administration, or office administration preferred in GCC.
• Basic HR systems knowledge and understanding of local cultural norms.

Responsibilities

• Support visa processing and compliance with labour laws.
• Coordinate with employees to gather documents for submissions.
• Maintain and update employee records accurately.
• Handle employee support requests regarding documentation.

Skills

Proficient in MS Office

Fluent in Arabic

Fluent in English

Education

Diploma or Bachelor’s degree in HR, Business Administration, or related field

Job description

We are seeking a Junior yet detail‑oriented and proactive professional to support our People & Culture (P&C) Operations and Government Relations functions. The role will work closely with the P&C Government Relations Executive (PGRE), outsourced PROs, and internal teams to ensure seamless employee lifecycle administration and compliance with government regulations.

Job Responsibilities

• Support PGRE and outsourced PROs by preparing, organizing, and coordinating all documentation required for visa processing, renewals, amendments, and cancellations.
• Ensure full compliance with labour laws and statutory recruitment/employment requirements by maintaining accurate documentation and timely submissions.
• Coordinate with employees and internal teams to collect all necessary documents for government-related submissions.
• Monitor visa timelines, track expiry dates, and proactively flag upcoming actions to PGRE and outsourced PROs across external markets.
• Maintain and update internal trackers and P&C systems with visa, work permit, and statutory information once processed.
• Support full employee lifecycle administration, including onboarding, offboarding, file management (physical/digital), and issuance of staff IDs.
• Maintain accurate employee records, including visas, national IDs, passports, work permits and representative cards, ensuring timely follow‑ups before expiry.
• Coordinate with Payroll & Benefits to ensure accurate employee data, support attendance and leave tracking, and assist with medical insurance activation/deactivation.
• Handle employee support requests, such as issuing service letters, NOCs, visa letters, and other employment‑related documents.
• Manage internal employee communications, including announcements for new joiners, birthdays, promotions and leavers, ensuring timely and engaging updates.
• Collect all required documents from candidates for onboarding and visa processing, and coordinate efficiently with both internal teams and external candidates to ensure smooth and timely completion of all requirements.

Requirement

• Education & Qualifications: Diploma or Bachelor’s degree in HR, Business Administration, or a related field
• Experience: 0–2 years in HR administration, personnel administration, or office administration (GCC experience preferred).
• Proficient in MS Office with basic HR systems knowledge; fluent in written and spoken Arabic and English.
• Understanding of local cultural norms and regional employment, immigration, labour, and ministry‑related regulations.