Senior Document Controller

VTI Global Vertical Transportation Systems Consultant L.L.C; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading vertical transportation consultancy in Dubai is seeking a Senior Document Controller to manage document control governance and the Common Data Environment (CDE). The role involves organizing and safeguarding technical documentation while ensuring compliance with ISO standards. Ideal candidates have 7-10 years of experience in document control, familiarity with CDE/DMS platforms, and a background in vertical transportation or related MEP disciplines. This is a full-time office-based position offering growth opportunities within a dynamic team.

Qualifications

• 7-10 years of document control experience, ideally in engineering or design projects.
• Proven proficiency with CDE/DMS platforms.
• Experience in Vertical Transportation or MEP disciplines is highly valued.

Responsibilities

• Manage document control governance and CDE.
• Coordinate with stakeholders and streamline documentation workflows.
• Maintain document registers and ensure compliance checks.
• Support audits and ensure audit readiness.
• Develop KPIs and refine document control processes.

Skills

Document control governance

Excellent communication

Leadership skills

Organizational skills

Tools

Oracle Aconex

Autodesk BIM 360

MS SharePoint

Job description

Senior Document Controller

Join our dynamic vertical transportation design consultancy in Dubai! We are seeking a Senior Document Controller to manage document control governance and CDE (Common Data Environment) for our this role youll keep our projects moving by organizing tracking and safeguarding all technical documentation. You will own version control transmittals and audit trails so teams can trust theyre working from the latest approved information. This is a full-time office-based position reporting to the Head of Design/PMO.

Tasks

• Govern Document Control and CDE Management: Oversee our Common Data Environment (e.g. Oracle Aconex Autodesk BIM 360/ACC SharePoint) and implement EDMS tools/configuration in line with project requirements and quality policies.
• Stakeholder Coordination: Work closely with engineers architects consultants and other stakeholders to streamline documentation workflows. Provide training and guidance on document standards and best practices to project teams and partners.
• Maintain Registers and Reports: Produce and update document registers status reports and dashboards. Ensure all drawings and deliverables are properly version-controlled accessible and audit-ready.
• Audit Readiness: Support internal and external audits by compiling turnover dossiers as-built packages and ensuring compliance checks. Keep document libraries always organized and audit compliant.
• Continuous Improvement: Develop KPIs and refine document control processes for greater traceability. Enforce ISO-aligned documentation controls (ISO 9001/19650) and incorporate lessons learned into improved workflows.

Requirements

• Experience: 710 years of document control experience (ideally in engineering or design consultancy projects). Experience leading or mentoring a document control team is a plus.
• Technical Skills: Proven proficiency with CDE/DMS platforms such as Oracle Aconex Autodesk BIM 360 (ACC) MS SharePoint etc. Hands-on experience configuring document workflows and maintaining complex libraries.
• Industry Background: Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued. Familiarity with reading and managing lift/escalator design drawings and specifications.
• Standards & Compliance: Good understanding of ISO 9001/19650 standards and quality management. Comfortable managing audit processes and documentation compliance.
• Skills: Excellent communication organization and leadership skills. Ability to coordinate across teams and manage multiple projects simultaneously.

Benefits

We are a Dubai-based Vertical Transportation design consultancy providing expert lift and escalator system design and advisory services across the UAE. Our collaborative team works on high-profile buildings ensuring efficient and compliant VT solutions in every project. You can be a part and grow with us.

Ready to Elevate Your Career If you are a motivated document control professional with a passion for keeping projects on track we want to hear from you. Apply now or reach out to discuss this exciting opportunity. Please feel free to share this post with your network or tag anyone who might be a great fit!