Senior Administrative Assistant

Honeywell; Dubai; On-site; AED 75,000 - 100,000; Full time

Job summary

A global technology company in Dubai is seeking a Senior Administrative Assistant to provide comprehensive administrative support to Senior Business Leaders. The role involves managing calendars, planning travel, and organizing meetings. The ideal candidate possesses a Bachelor's degree and is proficient in Microsoft Office, with strong organizational and communication skills.

Benefits

Market-specific training

Supportive leadership for professional growth

Inclusive company culture

Qualifications

• Ability to prioritize and manage multiple demands effectively.
• Self-motivated with proactive work habits.
• Dependability and trustworthiness.

Responsibilities

• Manage diaries for Business Leaders, including meeting planning.
• Plan travel arrangements including flights and hotels.
• Support customer and VIP visits.
• Arrange and support internal and external meetings.
• Interact with internal and external customers professionally.

Skills

Proficiency in Microsoft Office

Strong organizational skills

Professional communication skills

Ability to prioritize tasks

Self-motivated

Education

Bachelor's Degree or equivalent

Job description

We have an opportunity for a Senior Administrative Assistant to join us at Honeywell, in Dubai, where you will utilize your administrative and organizational skills to provide general administrative support to Honeywell Senior Business Leaders. You will work closely with business leaders and interact with internal employees and external customers. Join a team of highly committed professionals whose organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning, and other administrative processes.

Honeywell

Honeywell Building Automation is transforming the way buildings operate to improve quality of life. With software, hardware, and services, Honeywell helps building owners and operators enhance safety, security, energy efficiency, and operational effectiveness, creating a better building experience.

Helping to Transform Buildings to be Safer and More Operationally and Energy Efficient.

Key Responsibilities

• Administration: Manage diaries for Business Leaders, including meeting planning, invitations, and a rolling 12-month plan for activities and events.
• Plan travel arrangements including flights, hotels, car hire, visas, and meeting confirmations.
• Support customer and VIP visits, including visas, hotels, transportation, and gate passes.
• Arrange and support internal and external meetings, conferences, events, and trade shows.
• Handle correspondence via letters, faxes, emails, and other channels.
• Assist in producing reports, mailshots, and internal communications.
• Create high-quality PowerPoint presentations for meetings and events.
• Support customer communications, seminars, trade shows, and events in collaboration with marketing.
• Maintain holiday and sickness records, ensuring departmental coverage.
• Organize office supplies, monitor stock levels, and manage procurement processes.
• Manage calendars, coordinate meetings, and plan complex travel.
• Interact with internal and external customers professionally.
• Process expense reports and invoices.
• Manage supplies and indirect purchases.
• Share information with administrative assistants.
• Support compliance with HSE and other company pillars.

Key Skills and Qualifications

• Bachelor's Degree or equivalent.
• Ability to prioritize and manage multiple demands effectively.
• Self-motivated with proactive work habits.
• Focus on key details and important information.
• Professional and courteous communication skills.
• Strong organizational skills.
• Proficiency in Microsoft Office and web-based programs.
• Dependability and trustworthiness.

Our Offer

• A culture fostering inclusion, diversity, and innovation.
• Market-specific training and ongoing development.
• Supportive leadership for professional growth.
• Equal opportunity employer committed to diversity and accommodation for individuals with disabilities.

Join us and be part of a global team of thinkers, innovators, dreamers, and doers shaping the future!

About Us

Honeywell addresses complex challenges in automation, aviation, and energy transition. We provide innovative solutions through Aerospace, Building Automation, Energy & Sustainability, and Industrial Automation segments, powered by Honeywell Forge software, making the world smarter, safer, and more sustainable.