Sales Administrator

MERED; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate company in Abu Dhabi is seeking an experienced sales administrator to provide essential support to the Sales team. The role includes generating sales offers, managing CRM, and coordinating with agencies to ensure efficient sales operations. The ideal candidate will have a Bachelor's degree, over 2 years of relevant experience, and strong communication skills. Additional benefits include a competitive salary, performance bonus, and health insurance.

Benefits

Competitive salary package

Annual flight ticket allowance

Performance discretionary bonus

Comprehensive health insurance

Employment visa

Qualifications

• 2+ years in a sales admin or coordination role.
• Proficient in Microsoft Office and CRM systems.
• Experience in real estate or luxury property sector is preferred.

Responsibilities

• Generate sales offers based on Sales team’s requests.
• Coordinate the approval process for sales offers.
• Manage printing, signing, and distribution of booking forms.
• Handle onboarding of new agencies.
• Draft and finalize agency agreements.
• Issue Marketing NOCs to registered agencies.
• Act as the daily point of contact for agencies.
• Set up WhatsApp groups for communication.
• Assist sales agents in generating inquiries.
• Track meetings and update CRM system.
• Archive booking forms and agency agreements.
• Provide ongoing administrative support.

Skills

Strong attention to detail

Time management

Team collaboration

Strong communication skills

Organizational skills

Fluent in English

Arabic is a plus

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office

CRM systems

Job description

Job Summary

Provide essential administrative support to the Sales team by managing offers, full CRM support, documents, and agency coordination to ensure smooth and efficient sales operations.

Key Responsibilities

• Generate sales offers based on the Sales team’s requests, ensuring accuracy and timely issuance to clients and agencies.
• Coordinate the approval process for sales offers and handle unit reservations as instructed by the Sales team.
• Manage the printing, signing, and distribution of booking forms and SPAs, coordinating with clients and internal management to complete all formalities.
• Handle the onboarding of new agencies by collecting and verifying the required documentation, ensuring compliance with company standards.
• Draft, finalize, and distribute agency agreements after receiving necessary approvals, ensuring smooth communication with agency representatives.
• Issue Marketing NOCs to registered agencies, facilitating their promotional efforts and maintaining a professional relationship.
• Act as the daily point of contact for agencies, addressing queries about sold units, commission percentages, and operational needs.
• Set up and manage WhatsApp groups for efficient communication between agencies and internal sales teams, ensuring smooth collaboration.
• Assist sales agents by generating inquiries from potential clients, supporting their efforts to convert leads into sales.
• Track and document sales agents’ meetings and update the CRM system accordingly, ensuring an accurate record of all client interactions.
• Archive and maintain a well‑organized record of booking forms, SPAs, and agency agreements, ensuring accessibility and compliance with company policies.
• Provide ongoing administrative support to the sales team, helping them meet targets and overcome operational challenges.

Required Qualifications

• Bachelor’s Degree in Business Administration or related field.
• 2+ years in a sales admin or coordination role.
• Proficient in Microsoft Office and CRM systems.
• CRM and document management proficiency.

Preferred Qualifications

• Experience in real estate or luxury property sector.
• Familiarity with Dubai market and RERA regulations.

Skills and Competencies

• Strong attention to detail.
• Time management and multitasking.
• Team collaboration.
• Strong communication and organizational skills.
• Fluent in English; Arabic is a plus.

Compensation and Benefits

• Competitive salary package.
• Annual flight ticket allowance.
• Performance discretionary bonus.
• Comprehensive health insurance.
• Employment visa.