Receptionist/Administrative Assistant

Stantec; Dubai; On-site; AED 60,000 - 85,000; Full time

Job summary

A multinational engineering firm is seeking a Receptionist/Office Administrator for their Dubai office. In this role, you will manage calls and correspondence, organize travel and meetings, and maintain office standards. Ideal candidates must possess a degree, be fluent in English and Arabic, demonstrate proficiency in Microsoft Office tools, and exhibit excellent organizational skills. This position requires flexibility and a professional demeanor, ensuring a supportive and efficient work environment.

Qualifications

• Degree or Diploma/Certificate from a recognized institute.
• Fluent English and Arabic spoken and written essential.
• Demonstrated proficiency in using Microsoft Office tools.
• Valid Driving License preferred.
• A flexible approach to working hours.
• Professional presentation and customer service skills.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently.
• Coordinate meeting arrangements and travel logistics.
• Ensure the office meets housekeeping standards.
• Assist with onboarding new staff and support office events.

Skills

Fluent English

Fluent Arabic

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Self-motivated

Strong attention to detail

Education

Degree or Diploma/Certificate from a recognized institute

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently while maintaining organized administrative files and records.
• Coordinate meeting arrangements including room bookings, catering logistics, and presentation setup.
• Organize complex regional and international travel, including visa support when required.
• Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
• Conduct research for vendor sourcing and manage office supplies and pantry inventory.
• Assist with onboarding new staff and support office events.
• Provide support for project and bid submissions.
• Deliver administrative support such as document typing, editing, and translation processing.
• Collaborate effectively with team members locally and remotely to complete tasks and projects.
• Maintain open and professional relationships with colleagues and management.
• Offer flexibility and coverage for other administrative staff when needed.
• Ensure tasks are completed in line with provided training and guidelines.
• Follow safe work practices and adhere to company policies for planning and executing tasks.
• Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.

Person Specifications and Qualifications

• Degree or Diploma/Certificate from a recognized institute.
• Fluent English and Arabic spoken and written is essential.
• Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint.
• Valid Driving License preferred.
• A flexible approach to working hours.
• Professional presentation of self; courteous and helpful, always acting as an ambassador on behalf of Stantec.
• Self‑motivated and able to take responsibility.
• Ability to work independently and well as part of a team.
• Prove proficiency in the responsibilities of the role.
• Ability to manage workload autonomously, reviewing own work on a regular basis with consistent attention to detail and consistently meet objectives.
• Maintain a high degree of responsibility, discretion and confidentiality.