Receptionist

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global technical services provider is looking for a Branch Admin Co-ordinator in Abu Dhabi. The role involves maintaining the office, managing supplies, overseeing services, and ensuring compliance with safety standards. Candidates should possess any bachelor's degree with 2-3 years in a similar role and proficiency in MS Office. Key benefits include competitive compensation and a supportive workplace culture.

Benefits

Competitive compensation package

Paid vacation and leave benefits

Inclusive workplace

Qualifications

• Minimum 2-3 years of experience in Branch administration or similar role.
• Proficiency in coordinating with multiple stakeholders and managing operations.

Responsibilities

• Ensure the branch office is well-maintained and operational.
• Manage office supplies and ensure stock availability.
• Oversee utilities and services including telecoms and internet.
• Support legal license renewals by coordinating with relevant authorities.
• Manage administrative aspects of branch operations.

Skills

MS Office Suite

Customer service

Problem solving

Organizational skills

Multitasking

Communication

Interpersonal skills

Education

Any bachelor's degree

Job description

Overview

TÜV SÜD – A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence. Established more than 150 years ago in Germany, TÜV SÜD is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. TÜV SÜD offers a wide range of testing & product certification, inspection, auditing & system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.

Branch Admin Co-ordinator role located in Abu Dhabi, United Arab Emirates. Working Model: Onsite. Employment Type: Full time / regular. Company: TUV SUD ME Abu Dhabi. Requisition ID: 3604.

Responsibilities

• Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
• Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc.
• Manage office supplies and ensure stock availability.
• Oversee utilities and services, including telecoms, internet, and other office-related facilities.
• Ensure compliance with health, safety, and security standards within the branch.
• Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
• Support legal license renewals by coordinating with GRO, relevant authorities and ensuring timely submissions.
• Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
• Support People team for employee engagement activities, including service awards and events.
• Coordinate with IT, QHSE, and Procurement to support employee requirements.
• Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
• Provide support for logistics, including coordination of shipments, vendor management, and documentation.
• Act as a key point of contact for escalations and resolve operational bottlenecks efficiently.
• Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
• Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
• Address day-to-day employee inquiries and ensure their needs are met within company guidelines.

Qualifications and Skills

• Any bachelor’s degree
• Minimum 2-3 years of experience in Branch administration or similar role
• Proficiency in MS Office Suite (Excel, Word, PowerPoint)
• Experience in coordinating with multiple stakeholders and managing operations
• Excellent customer service, problem solving and critical thinking skills
• Strong organizational and multitasking abilities
• Proficiency in managing administrative tasks and vendor coordination
• Excellent communication and interpersonal skills
• Ability to adapt and respond effectively in a dynamic business environment

What We Offer

• Competitive compensation package
• Paid vacation and leave benefits
• A safe and inclusive workplace that values teamwork, innovation, and professional excellence

Note: We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD.

Job Details
Role Level: Entry-Level
Work Type: Contract
Country: United Arab Emirates
City: Abu Dhabi
Company Website: http://www.tuvsud.com