Proposal Coordinator

Parsons Oman; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading engineering firm in Abu Dhabi is seeking a Proposal Coordinator to join their EMEA Bid Studio team. The role involves reviewing RFQ/RFP documents, coordinating with various teams, and ensuring compliance with proposal requirements. Applicants should have at least a Bachelor's degree in Engineering and over 5 years of relevant experience, including 2 years in proposal coordination. Strong organizational, communication skills, and proficiency in MS Word are essential. Join us to contribute to exciting new projects and thrive in a dynamic environment.

Qualifications

• More than 5 years of related work experience in a similar role.
• At least 2 years in proposal coordination is preferred.
• Ability to multi-task and work under strict deadlines.

Responsibilities

• Review RFQ/RFP documents and develop compliance matrices.
• Prepare proposal kickoff meeting materials and maintain boilerplate information.
• Coordinate with internal departments for required inputs and approvals.
• Support print production activities for proposal documents.

Skills

Organizational skills

Planning skills

Time-management skills

Effective verbal communication

Effective written communication

MS Word

Microsoft Office Suite

Adobe Creative Suite

AI-assisted tools

Education

Bachelor's Degree in Engineering or equivalent

Job description

Job Overview

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description

Proposal Coordinator

Abu Dhabi, UAE

Parsons is seeking a talented Proposal Coordinator to join our EMEA Bid Studio team! In this role, you will have the opportunity to collaborate with a high-performing and dynamic team, contributing to the preparation of proposals for a range of exciting opportunities.

Responsibilities

• Review RFQ/RFP documents and support the development of compliance matrices, capturing all submission requirements, deliverables, and response responsibilities.
• Support the preparation of proposal kickoff meeting materials, including agendas, schedules, compliance summaries, and responsibility matrices.
• Prepare and maintain proposal boilerplate information, including standard sections, templates, resumes, and project descriptions, in line with solicitation requirements.
• Coordinate with subject matter experts (SMEs), discipline leads, and functional teams to assign section ownership and collect required technical and non-technical inputs.
• Track receipt of inputs from SMEs and section owners, follow up on outstanding items, and support schedule adherence.
• Format documents, perform desktop publishing, and complete word processing in accordance with proposal templates and branding requirements.
• Proofread and edit technical and non-technical content to ensure accuracy, consistency, and quality.
• Tailor written content to meet customer and solicitation requirements.
• Support coordination with subconsultants to collect documentation, forms, and required information.
• Coordinate with internal departments, including Contracts, Legal, Finance, and Corporate, to gather required inputs and approvals.
• Prepare first drafts of solicitation-required forms and administrative documentation.
• Review proposal drafts for compliance and quality, flagging gaps or issues to the Proposal Manager.
• Support print production activities, including schedules and resource planning, to ensure timely delivery of proposal documents.
• Prepare pre-qualification packages and support proposal closeout activities, including archiving and repository updates.
• Research and analyze information from multiple sources, including SMEs and previous proposals.
• Utilize AI-enabled tools to support document formatting, compliance tracking, proofreading, and content structuring, under the guidance of proposal leadership.
• Perform other responsibilities associated with this position as may be appropriate.
• Provide direct support to the Proposal Manager to ensure smooth coordination, compliance and timely delivery of proposal submissions.

Required Skills

• Bachelor's Degree in Engineering or equivalent.
• More than 5 years of related work experience in a similar role wherein preferably at least 2 years in proposal coordination.
• Strong organizational, planning and time-management skills.
• Effective verbal and written communication skills.
• Ability to multi-task, maintain attention to detail and work under strict deadlines.
• Advanced hands‑on experience in MS Word, familiarity with Microsoft Office Suite and SharePoint. Adobe Creative Suite is added benefit.
• Working knowledge of AI‑assisted tools to improve efficiency, accuracy, and consistency in document preparation and review.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.