Property Service Coordinator

Confidential; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A facilities management firm in Abu Dhabi is seeking a professional to support the Facility Manager. The role involves ensuring smooth operations, managing assets, coordinating services, and maintaining compliance. Candidates should possess a relevant degree and 3–5 years of experience in facility management. Strong communication and knowledge of UAE regulations are essential. This position offers a chance to positively impact resident satisfaction and operational efficiency.

Qualifications

• 3–5 years of experience in facility/property management.
• Exposure to asset and contract management.

Responsibilities

• Assist in the coordination of facility-wide operations.
• Track action items from departmental meetings.
• Maintain and update the facility’s asset register.
• Monitor all service agreements for adherence.
• Maintain leasing contracts for accommodation facilities.
• Prepare documentation for inspections by authorities.
• Assist in coordinating services for resident satisfaction.
• Prepare monthly reports on asset utilization.
• Support budget tracking and vendor performance evaluation.
• Maintain centralized records for contracts and compliance.

Skills

Interpersonal skills

Communication skills

Knowledge of UAE regulatory requirements

Education

Bachelor’s degree in Facility Management or related field

Tools

CAFM/helpdesk systems

Asset management software

Job description

Job Summary

We're seeking someone who supports the Facility Manager in ensuring smooth operation of the facility by coordinating services, managing assets and contracts, maintaining regulatory compliance, and providing accurate reporting and documentation. The role serves as a central administrative and operational support function to enhance service delivery, compliance, and resident satisfaction.

Key Responsibilities

• Operations Coordination - Assist in the coordination of facility-wide operations covering MEP, Civil, HVAC, Housekeeping, Waste Management, Pest Control, Security, Helpdesk, HSE, Catering, and Laundry services.
• Action Item Tracking - Track action items from departmental meetings and regulatory visits, ensuring timely follow-up and closure.
• Asset Management - Maintain and update the facility’s asset register, including equipment, furniture, and infrastructure. Support audits of assets and inventory to ensure accountability and compliance.
• Service Contract Management - Maintain and monitor all service agreements (MEP, housekeeping, security, catering, waste management, etc.) to ensure adherence to terms and conditions.
• Lease Administration - Maintain leasing contracts for accommodation facilities, including renewal reminders, documentation, and compliance with tenancy regulations.
• Regulatory Compliance - Maintain updated licenses, permits, and certifications required for the facility and prepare documentations for inspections by health, municipality, labor authority, KEZAD, and civil defense.
• Resident Services - Assist in coordinating services to ensure residents’ well-being and satisfaction.
• Reporting & Documentation - Prepare monthly reports covering asset utilization, service performance, contract status, and compliance updates.
• Financial & Procurement Support - Support budget tracking, procurement documentation, and vendor performance evaluation, as required.
• Data & Records Management - Maintain centralized records for assets, contracts, occupancy, and compliance to ensure accuracy, accessibility, and audit readiness.

Requirements

Experience & Qualifications:

• Bachelor’s degree or diploma in Facility Management, Business Administration, Engineering, or related field.
• 3–5 years of experience in facility/property management with exposure to asset and contract management.
• Strong interpersonal and communication skills to liaise effectively with residents, authorities, and stakeholders.
• Knowledge of UAE regulatory requirements for staff and residential accommodation facilities.
• Experience with CAFM/helpdesk systems and asset management software is an advantage.