Project Coordinator

Aesen Group; United Arab Emirates; On-site; AED 220,000 - 294,000; Full time

Job summary

A leading marine operations company in the United Arab Emirates is seeking an experienced individual to manage project execution and coordinate marine operations. The ideal candidate will have a diploma or degree, at least 5 years of experience in project roles, and a strong understanding of marine warranty surveys. This role requires effective collaboration with project teams and adherence to HSQE policies.

Qualifications

• 5 years of working experience in operation/project roles.
• Good understanding of offshore marine operations.
• Knowledge of marine warranty surveys.

Responsibilities

• Report to the General Manager - Operations and support overall marine/project execution.
• Coordinate with various teams for ship handling and bunkering.
• Update Client on mobilization and demobilization of transportation.
• Ensure documentation in designated database management.
• Collaborate with Project Manager for effective project execution.

Skills

Offshore marine operations

Project management

Marine warranty surveys

Education

Diploma or Degree in any discipline

Job description

Job Purpose

Responsible to the Project Manager in managing the day-to-day progress of the projects.

Key Responsibilities

• Report directly to the General Manager - Operations and support overall marine/project execution.
• Coordinate with the TSI, OSI, HSQE and Crewing from Vessel Owners for ship handling, bunkering, and provision arrangement.
• Update Client on the mobilization and demobilization of transportation spreads within the projects.
• Coordinate the conduct of suitability surveys, on‑hire surveys, off‑hire surveys, bunker surveys with surveyors, clients, owners and yards.
• Coordinate the closeout and submission of Client and MWS Punch list.
• Monitor and update clients on the progress of vessel preparation (outfitting, punch list close‑out, etc.).
• Monitor and transmit the Statement of Facts for the progress of the loadout/voyages.
• Prepare and transmit Project Daily Progress Report (DPR).
• Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
• Collate relevant certificates and insurances for projects.
• Coordinate the billing information such as charter hire, on/off hire statement report to internal financial billing department and procurement process executing from project back charging to external invoicing department upon Project Manager’s requests/clients’ requirements.
• Coordinate the preparation of vessels (inspections, crewing, punch list close‑out, etc.).
• Ensure documentation in designated database management and proper filing in accordance with document control system.
• Produce fuel consumption spreadsheets, sailing and cargo schedules spreadsheets.
• Liaise with Marine Agents, Marine Warranty Surveyors, Classification Society Surveyors and Client Representatives.
• Maintain project drawing register.
• Adhere to the company and Projects HSQE policies and practices.
• Joint Accountabilities: Collaborate with assigned Project Manager for the effective execution of projects.

Qualifications

• Diploma or Degree in any discipline.
• 5 years of working experience in operation/project roles.
• Good understanding, knowledge and experience of offshore marine operations.
• Knowledge of the requirements of common marine warranty surveys.
• Sea‑going experience (preferable).