Project Assistant

Apparel Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading retail organization in Dubai is seeking a project coordinator to support planning and execution of new store openings and refurbishments. This role involves coordinating with various teams, tracking project schedules, and ensuring compliance with quality standards. The ideal candidate should have a Bachelor’s degree in Civil Engineering or a related field, along with 1–3 years of relevant experience. Proficiency in AutoCAD and MS Office is preferred, as well as strong communication skills.

Qualifications

• 1–3 years of experience in retail project coordination or construction/fit-out.
• Familiarity with project management tools.
• Strong organizational skills.

Responsibilities

• Assist in planning and coordination of projects.
• Track project schedules and vendor progress.
• Maintain project documentation.

Skills

Project management

Vendor coordination

Communication skills

Attention to detail

Multitasking

Education

Bachelor’s degree in Civil Engineering or related field

Tools

AutoCAD

MS Office (Excel, PowerPoint)

Job description

This position is responsible for supporting the planning, execution, and monitoring of projects with clearly defined deliverables. The role involves assisting in project management, vendor coordination, government approvals, and construction oversight, while ensuring effective communication and a seamless handover to the Operations Team upon completion.

Key Responsibilities

• Assist the Projects team in the planning, coordination, and execution of new store openings, refurbishments, and closures.
• Track project schedules, material deliveries, vendor progress, and site readiness.
• Coordinate with Procurement, Operations, Visual Merchandising, and IT teams for timely execution.
• Maintain project documentation including drawings, permits, contracts, and handover reports.
• Update trackers and prepare periodic reports on project status, delays, and completion metrics.
• Support the Project Managers in following up with landlords, contractors, and regulatory authorities.
• Conduct basic site visits, take measurements, or follow up on snagging/punch lists when required.
• Assist in managing invoices, payments, and budgetary tracking for assigned projects.
• Ensure compliance with internal quality, safety, and brand standards during project execution.

Desired Experience

• Bachelor’s degree in Civil Engineering, Architecture, Interior Design, Project Management, or related field.
• 1–3 years of experience in retail project coordination, site administration, or support roles in construction/fit-out industry.
• Familiarity with project management tools, AutoCAD, and MS Office (especially Excel and PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.