Product & Vendor Operations Executive

Weekday AI (YC W21); Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A dynamic service provider in Dubai seeks a Product & Vendor Operations Executive to ensure smooth product flow through effective coordination among brands, internal teams, and external vendors. Responsibilities include managing purchase orders, inventory planning, and supporting marketing campaigns. The ideal candidate holds a Bachelor's degree in Business or related field and has 1-4 years of relevant experience. Strong Excel skills and experience with ERP systems are essential. This is a full-time position offering an engaging work environment.

Qualifications

• 1-4 years of experience in operations, procurement, retail ops, or e-commerce roles.
• Strong Excel skills and comfort working with ERP systems.
• Excellent coordination, follow-up, and communication abilities.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Experience working with brands, vendors, or distributors is a strong advantage.

Responsibilities

• Manage day-to-day coordination between brands, internal teams, and external partners.
• Raise and manage purchase orders with complete and accurate documentation.
• Coordinate with brands and vendors on order confirmations, timelines, and dispatches.
• Track shipments and follow up on delays, discrepancies, or changes.
• Support demand planning by placing orders aligned with sales forecasts.
• Maintain procurement trackers, inventory logs, and operational reports.
• Act as the operational point of contact for assigned brands.
• Provide timely product and brand information to support ongoing sales.
• Support execution of marketing campaigns, retail activations, and training sessions.

Skills

Vendor Management

Product Operations

Purchase Orders

Inventory Coordination

ERP Systems

Excel Reporting

Retail Operations

E-commerce Operations

Brand Coordination

Cross-Functional Collaboration

Education

Bachelor’s degree in Business, Operations, Supply Chain, Marketing, or a related field

Tools

ERP systems (Odoo, SAP, Oracle)

Excel

Job description

This role is for one of the Weekday's clients

Min Experience: 3 years

Location: Dubai

JobType: full-time

Product & Vendor Operations Executive

We are looking for a Product & Vendor Operations Executive to manage day-to-day coordination between brands, internal teams, and external partners. This role is central to ensuring smooth product flow—from purchase order creation and inventory planning to brand coordination, shipment tracking, and sales enablement.

You’ll work closely with procurement, logistics, sales, and marketing teams to ensure accurate data, timely deliveries, and seamless execution across the product lifecycle.

What You’ll Own

Product Ordering & Vendor Coordination

• Raise and manage purchase orders with complete and accurate documentation.
• Coordinate with brands and vendors on order confirmations, timelines, and dispatches.
• Track shipments and follow up on delays, discrepancies, or changes.
• Reconcile invoices, GRNs, and pricing; resolve mismatches with vendors.

Inventory & Operations Support

• Support demand planning by placing orders aligned with sales forecasts.
• Maintain procurement trackers, inventory logs, and operational reports.
• Ensure ERP and Excel records remain accurate and up to date.
• Collaborate with logistics and warehouse teams to ensure smooth receiving.

Brand & Product Management

• Act as the operational point of contact for assigned brands.
• Maintain product catalogs, pricing sheets, content, and digital brand assets.
• Communicate product launches, updates, and changes to internal stakeholders.
• Share order forms, product decks, and updates with sales teams.

Sales Enablement & Aftersales Coordination

• Provide timely product and brand information to support ongoing sales.
• Coordinate aftersales cases with brands, logistics, and internal teams.
• Track resolutions and ensure timely closure with proper documentation.

Marketing & Event Operations

• Support execution of marketing campaigns, retail activations, and training sessions.
• Coordinate product samples, marketing materials, and timelines for launches.
• Assist with in-store and brand events by managing logistics and materials.

What Will Help You Succeed

• Bachelor’s degree in Business, Operations, Supply Chain, Marketing, or a related field.
• 1‑4 years of experience in operations, procurement, retail ops, or e‑commerce roles.
• Strong Excel skills and comfort working with ERP systems (Odoo, SAP, Oracle, etc.).
• Excellent coordination, follow‑up, and communication abilities.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Experience working with brands, vendors, or distributors is a strong advantage.

Core Skills

• Vendor Management
• Product Operations
• Purchase Orders
• Inventory Coordination
• ERP Systems
• Excel Reporting
• Retail Operations
• E‑commerce Operations
• Brand Coordination
• Cross‑Functional Collaboration