Procurement Specialist - Events

Ethara; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading events firm in Abu Dhabi is seeking an Event Procurement Specialist to manage procurement activities for events. Responsibilities include vendor selection, contract negotiation, and budget management. The ideal candidate has 3–5 years of experience in procurement and strong organizational skills. This position offers a dynamic work environment and the chance to work on multiple high-profile events.

Qualifications

• 3–5 years of experience in procurement, ideally with a focus on events.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple events and priorities under tight deadlines.

Responsibilities

• Identify, evaluate, and select suppliers and service providers for events.
• Negotiate favorable pricing, payment terms, and conditions with vendors.
• Develop and manage procurement budgets for each event.

Skills

Strong negotiation skills

Communication

Project management

Organizational skills

Education

Bachelor’s degree in Supply Chain Management, Business, Event Management or related field

Tools

Microsoft Office

Procurement or ERP systems (Preferably Oracle fusion)

Job description

Procurement Specialist - Events

Procurement

Abu Dhabi, UAE

Overview

We are seeking a proactive and detail-oriented Event Procurement Specialist to manage all procurement-related activities for events, including sourcing vendors, negotiating contracts, managing budgets, and ensuring timely delivery of goods and services. The ideal candidate will have strong negotiation skills, a solid understanding of procurement best practices, and experience in event planning or operations.

Duties & Responsibilities

Vendor & Supplier Management

• Identify, evaluate, and select suppliers and service providers for events (e.g., venues, catering, audiovisual, staging, décor, transportation, etc.).
• Build and maintain strong relationships with reliable vendors to ensure quality and consistency.
• Conduct supplier assessments and performance reviews to ensure compliance with service level agreements (SLAs).

Contract Negotiation & Compliance

• Negotiate favorable pricing, payment terms, and conditions with vendors.
• Draft, review, and manage vendor contracts, ensuring alignment with legal and company policies.
• Monitor compliance with contractual obligations, including insurance, safety, and delivery standards.

Procurement Planning & Budgeting

• Collaborate with event managers and cross-functional teams to determine event requirements and procurement timelines.
• Develop and manage procurement budgets for each event, ensuring cost-effectiveness and transparency.
• Track procurement expenses and provide regular reporting on spending, cost savings, and vendor performance.

Job Specifications

• Bachelor’s degree in Supply Chain Management, Business, Event Management, or related field.
• 3–5 years of experience in procurement, ideally with a focus on events, hospitality, or marketing.
• Strong negotiation, communication, and project management skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple events and priorities under tight deadlines.
• Proficiency in Microsoft Office and procurement or ERP systems (Preferably Oracle fusion).