Personal Assistant to CEO

SupportFinity™; United Arab Emirates; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A leading support services company located in the UAE is seeking an Executive & Personal Assistant to efficiently manage and assist the CEO with professional and personal duties. The role requires outstanding organizational skills, strong communication abilities, and more than 5 years of experience in a similar fast-paced environment. The company offers competitive pay, annual performance incentives, and provides relocation support for candidates not currently in Dubai.

Benefits

Competitive pay

Annual performance-linked incentive

Employee medical insurance

Work visa sponsorship

Qualifications

• 5+ years of experience supporting founders, CXOs, or senior executives.
• Experience in high‑growth, fast‑paced organizations.

Responsibilities

• Manage and coordinate the CEO’s calendar and schedule appointments.
• Handle travel arrangements including visas and bookings.
• Oversee communication with internal and external stakeholders.

Skills

Note‑Taking Expertise

Strong Communication Skills

Tech‑Savvy

Internet Fluency

High Availability

Tools

Google Workspace

Job description

We are looking for an Executive & Personal Assistant to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.

Location: Dubai – candidate should be located in Dubai or be open to relocate. We will provide relocation and visa support.

Key Responsibilities

Professional & Corporate Support

• Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
• Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
• Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events.
• Salary Approvals: Coordinating and preparing salary approvals for the CEO.
• Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
• Team Coordination: Liaising with internal team members to support the CEO’s requirements and directives.
• Project Coordination & Follow‑ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
• Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
• Office Management: Managing the Dubai office.

Personal & Lifestyle Management

• Medical & Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
• Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
• Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
• House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
• Banking & Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
• Payments & Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
• Property & Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
• Documentation & Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.
• Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
• Personal Assistance: Managing personal errands and ad‑hoc requests as required.

Soft Skills Required For This Role

• Note‑Taking Expertise: Skilled at capturing detailed notes efficiently – shorthand or fast typing, with accurate documentation.
• High Availability, Flexible Location: Dependable, responsive, adaptable during intense schedule periods (up to 16 hours a day).
• Facetime with CEO: Ability to meet in Dubai and travel to Delhi once a month if required.
• Strong Communication Skills: Excellent English, both written and verbal, essential for reducing workload and maintaining clarity.
• Tech‑Savvy: Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) and modern tools and platforms.
• Internet Fluency: Adept at online research, comfortable navigating digital platforms.

Attitude Required

• Positive and Composed: Calm, cheerful demeanor in a high‑pressure environment.
• Ownership Mindset: Full accountability, proactive anticipation of needs, and seamless execution without reminders.
• Work‑Driven Ethic: Commitment to “work is worship” and dedication to scaling the business.
• Extreme Attention to Detail: Hyper‑organized, observant, and initiative‑taking to address potential gaps.
• Fast Learner, Action‑Oriented: Quick adaptation and solution‑focused mindset.

Experience Requirements

• Previous experience in high‑growth, fast‑paced organizations.
• 5+ years of experience supporting founders, CXOs, or senior executives.

Key Deliverables

• Develop a deep understanding of the CEO’s priorities and manage their time effectively.
• Oversee the CEO’s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow‑ups are tracked to completion.
• Communicate on behalf of the CEO with internal teams and external stakeholders.
• Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
• Coordinate and manage recruitment logistics when required.
• Assist the CEO with strategic and ad‑hoc projects, including planning and executing team activities.
• Manage complex travel arrangements – both domestic and international – including itineraries, agendas, and meeting documentation.
• Anticipate and prepare for all pre‑ and post‑travel or meeting requirements.
• Ensure smooth operational execution of the CEO’s initiatives; act as the bridge between ideas and action to keep key projects moving forward.
• Collaborate cross‑functionally to ensure alignment with organizational goals.

What We Offer

• Competitive pay along with an annual performance‑linked incentive (PLI).
• Employee benefits such as medical insurance.
• Work visa sponsorship for Dubai under our company.