Personal Assistant to CEO

InTalent Asia; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment firm based in Dubai seeks an experienced Executive Assistant to manage the CEO's schedule, facilitate communication, and maintain confidential records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in MS Office. This position requires flexibility, discretion, and a proactive approach. Interested applicants should submit a resume and cover letter to [e-mail] detailing their experience and suitability for the role.

Qualifications

• Previous experience as an executive assistant or personal assistant is preferred.
• Strong organizational and time-management skills are essential.
• Excellent written and verbal communication skills.
• Proficiency in MS Office suite and other relevant software.
• Ability to handle confidential information with integrity.
• A proactive and resourceful approach to problem-solving.
• Willingness to adapt to changing priorities and work outside regular hours if needed.

Responsibilities

• Manage the CEO's schedule, including appointments and travel arrangements.
• Act as the primary point of contact for stakeholders.
• Organize and maintain confidential information and records.
• Prepare agendas and take minutes for meetings.
• Arrange travel itineraries and accommodations for the CEO.
• Prioritize tasks and requests for the CEO.
• Oversee office operations and vendor management.
• Assist in special projects and presentations.

Skills

Organizational skills

Communication skills

Proficient in MS Office suite

Discretion in handling sensitive information

Proactivity in problem-solving

Job description

Responsibilities

• Calendar Management: Efficiently manage the CEO's schedule, including appointments, meetings, and travel arrangements.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence and inquiries.
• Information Management: Organize and maintain confidential information, files, and records.
• Meeting Support: Prepare agendas, take minutes, and follow up on action items from meetings.
• Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the CEO.
• Task Prioritization: Prioritize tasks, deadlines, and requests to ensure the CEO's time is optimized.
• Office Management: Oversee office operations, supplies, and vendor management.
• Special Projects: Assist in special projects, research, and presentations as assigned by the CEO.
• Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion.

Qualifications

• Experience: Previous experience as an executive assistant or personal assistant is preferred.
• Organizational Skills: Strong organizational and time-management skills are essential.
• Communication: Excellent written and verbal communication skills.
• Tech Savvy: Proficiency in MS Office suite and other relevant software.
• Discretion: Ability to handle confidential information with integrity.
• Proactivity: A proactive and resourceful approach to problem-solving.
• Flexibility: Willingness to adapt to changing priorities and work outside regular hours if needed.

If you are interested in this position, please submit your resume and a cover letter outlining your relevant experience and why you are a suitable candidate for the role. We look forward to reviewing your application. To apply, please submit your resume and cover letter to [e-mail]. We look forward to hearing from you!