Personal Assistant

Rightangled; Business Bay; On-site; AED 60,000 - 120,000; Full time

Job summary

A healthcare innovation company is seeking a highly organised and proactive Personal Assistant / PRO for their new Dubai office. This role requires managing the setup of the office, coordinating with suppliers and vendors, and maintaining efficient administrative processes. Ideal candidates will have at least 2 years of experience in an administrative or Public Relations role, possess fluency in English, and have strong organisational skills. Competitive salary and opportunities for professional development offered.

Benefits

Access to cutting-edge technology

Competitive Salary

Pension scheme

Employee discounts on healthcare products

Opportunities for personal and professional development

Qualifications

• Minimum 2 years in an administrative / Public Relations role.
• Experience supporting office launches or new site setups is a strong plus.
• Familiarity with Dubai employment laws or administrative processes.

Responsibilities

• Assist with the end-to-end setup of the Dubai office.
• Coordinate with vendors and internal stakeholders.
• Manage employee records and documentation.

Skills

Fluent in English (C1 minimum)

Strong personality

High attention to detail

Proficient in MS Office Suite

Ability to work independently

Tools

Google Workspace

Job description

We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilities—from managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team.

Key Responsibilities

• Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services.
• Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks.
• Source and manage office supplies and furniture.
• Support with high-level communications and follow-ups where needed.
• Maintain an organised and systematic filing system (digital and physical) for office and employee records.
• Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation.
• Manage employee records and ensure documentation is complete and compliant with local regulations.
• Assist with onboarding processes for new hires, including preparation of documentation and induction materials.
• Represent the company professionally when speaking with clients or guests.
• Ensure the office remains tidy, well‑organised, and compliant with company standards.
• Take initiative to improve systems and workflows where appropriate.

Qualifications

• Language: Fluent in English (C1 minimum in both, verbal and written); French language is a plus.
• Experience: Minimum 2 years in an administrative / Public Relations role.
• Strong personality with the confidence to manage multiple stakeholders.
• High attention to detail and excellent organisational skills.
• Ability to work independently and remain calm under pressure.
• Comfortable in a fast-moving environment and able to adapt to evolving needs.
• Proficient in MS Office Suite, Google Workspace, and digital filing systems.
• Familiarity with Dubai employment laws or administrative processes.
• Experience supporting office launches or new site setups is a strong plus.

Why Work With Us?

At Médetone, we are committed to creating a dynamic, innovative workplace where every team member has the opportunity to make a real impact. You’ll be joining a growing company that’s at the forefront of healthcare innovation, with the chance to contribute to exciting projects that are transforming patient care.

What We Offer

• Access to cutting‑edge technology and tools to support your work
• Competitive Salary
• A Collaborative and Inclusive Team Culture
• Pension scheme
• Employee discounts on our healthcare products
• Opportunities for personal and professional development within a forward‑thinking company