Personal Assistant

YOSH; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking a Personal Assistant to the CEO to provide high-level executive support, manage day-to-day operations, and handle confidential matters. The ideal candidate will have at least 3-5 years of experience supporting C-Suite executives, be bilingual in Arabic and English, and possess advanced skills in MS Office. This role requires professionalism, discretion, and the ability to thrive in a fast-paced environment, with occasional travel and flexibility in hours.

Qualifications

• Minimum 3-5 years of experience supporting C-Suite executives in a fast-paced environment.
• Excellent written and spoken English proficiency.

Responsibilities

• Manage the CEO’s daily calendar and schedule appointments.
• Assist in preparing reports and business documentation for board meetings.
• Plan end-to-end travel itineraries including flights, hotels, and meeting schedules.
• Serve as the liaison between the CEO and senior leadership staff.
• Maintain strict confidentiality regarding all business and personal matters.

Skills

Bilingual in Arabic and English

Exceptional communication skills

Advanced proficiency in MS Office

Strong interpersonal skills

Ability to manage competing priorities

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Outlook, PowerPoint, Word, Excel)

Job description

Job Summary

The Personal Assistant to the CEO provides high-level executive support to ensure the CEO’s time priorities and business objectives are managed effectively. This role requires exceptional organizational skills, strong judgement, agility and the ability to operate with discretion in a fast-paced ever‑changing environment. The PA acts as the primary point of contact for internal and external stakeholders and ensures smooth day‑to‑day operations across the CEO’s office.

Key Responsibilities

Executive Support & Office Management

• Manage the CEO’s daily calendar, schedule appointments and travel arrangements (local & international).

• Prioritize and coordinate internal and external meetings to align with business needs.

• Prepare meeting agendas, briefs, presentations and follow‑up notes.

• Handle confidential documents and ensure strict discretion at all times.

• Screen and manage phone calls, emails, inquiries and correspondence on behalf of the CEO.

• Maintain an efficient filing and document management system (digital & physical).

Business & Administrative Support

• Assist in preparing reports, business documentation and presentations for board meetings and leadership reviews.

• Conduct basic market research and compile information as requested.

• Support project coordination by tracking deadlines, deliverables and follow‑up actions.

• Coordinate with internal departments (HR, Finance, Operations, Legal, etc.) to facilitate smooth decision‑making.

• Organize events, executive engagements and VIP visits as needed.

Travel & Logistics

• Plan end‑to‑end travel itineraries including flights, hotels, visas and meeting schedules.

• Ensure the CEO has all required documents, briefing materials and logistics prepared in advance.

• Manage last‑minute changes with efficiency and calmness.

Relationship & Stakeholder Management

• Serve as the liaison between the CEO and senior leadership staff, government entities, clients and external partners.

• Build positive relationships with key stakeholders to support the CEO’s agenda.

• Handle sensitive situations with professionalism, emotional intelligence and diplomacy.

Confidentiality & Professionalism

• Maintain strict confidentiality regarding all business and personal matters.

• Demonstrate high reliability, integrity and strong work ethics.

• Operate with maturity and sound judgement when handling urgent or sensitive situations.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Communications or related field (preferred).

• Minimum 35 years of experience supporting C‑Suite executives in a fast‑paced environment.

• Language Skills: Bilingual in Arabic and English with excellent written and spoken English proficiency.

• Communication Skills: Exceptional ability to interact with high‑level and key VIP offices and private offices.

• Advanced proficiency in MS Office (Outlook, PowerPoint, Word, Excel) and digital productivity tools.

• Ability to work under pressure, manage competing priorities and meet tight deadlines.

• Professional appearance, polished demeanor and strong interpersonal skills.

Working Conditions

• Fast‑paced high‑pressure environment with frequent changes.

• Flexibility to work outside standard hours when required.

• Occasional travel for business needs.