Personal Assistant

Quality Equipment Rental LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A rental machinery company in Dubai seeks a proactive Personal Assistant to the CEO. The role involves managing the CEO's schedule, providing administrative support, and handling confidential information. Candidates must have experience in the UAE, a valid driving license, and excellent organizational skills. MS Office proficiency is required, and familiarity with the rental machinery sector is a plus. This full-time position may require flexible hours based on the CEO's activities.

Qualifications

• Proven experience as a Personal Assistant supporting senior management.
• Prior work experience in the UAE is mandatory.
• Valid UAE driving license is required.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s calendar and travel arrangements.
• Prepare correspondence, reports, and meeting minutes.
• Act as liaison for stakeholders, including clients and suppliers.
• Handle confidential information with discretion.

Skills

Organizational skills

Time-management

Multitasking

Verbal communication

Written communication

Discretion

Tools

MS Office

Job description

Overview

We are seeking a highly organized, proactive, and discreet Personal Assistant to the CEO to provide comprehensive administrative and personal support. The ideal candidate will have prior experience working in the UAE, possess a valid UAE driving license, and be comfortable handling confidential matters. Experience in the rental machinery sector will be a strong advantage.

Responsibilities

• Provide full administrative and personal support to the CEO, ensuring smooth day-to-day operations.
• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Act as a liaison between the CEO and internal/external stakeholders, including clients, suppliers, and government entities.
• Handle confidential and sensitive information with the highest level of discretion.
• Coordinate office activities, follow up on tasks, and ensure deadlines are met.
• Assist with business-related errands and on-site visits as required.
• Support operational tasks related to rental machinery business activities (coordination, documentation, follow-ups), where applicable.
• Maintain proper filing systems (physical and electronic).
• Perform other duties as assigned by the CEO.

Requirements

• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior management or a CEO.
• Previous work experience in the UAE is mandatory.
• Valid UAE driving license is required.
• Strong organizational, time-management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work under pressure and manage changing priorities.
• High level of professionalism, reliability, and confidentiality.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

• Proficiency in Arabic is preferred, while fluency in English is a must.
• Experience in the rental machinery or construction-related industry in the UAE.
• Familiarity with UAE business practices, suppliers, and regulatory environments.

Working Conditions

• Full-time position
• Flexible working hours may be required based on the CEO’s schedule