Personal Assistant

Arte Di Casa; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic company in Dubai is seeking a reliable Personal Assistant to support an executive. The role demands systematic thinking, impeccable tact, and attention to detail. Responsibilities include managing schedules, organizing meetings and events, overseeing finances, and coordinating teams. Candidates must possess higher education and fluent English with proven management experience. This position offers an opportunity to work in a fast-paced environment.

Qualifications

• Must have higher education.
• Fluent in English.
• Proven experience in management.

Responsibilities

• Manage and coordinate the executive's daily schedule.
• Plan and assist in meetings, calls, and business trips.
• Oversee personal and corporate expenses.

Skills

Systematic thinking

Attention to detail

Impeccable tact

Fluent English

Education

Higher education

Job description

Overview

We are looking for a Personal Assistant capable of working alongside a person whose every day is filled with decisions, ideas, and events. We need someone who combines systematic thinking and intuition, attention to detail and strategic vision, quick reaction and impeccable tact. This role is for someone who can act precisely, keep the pace, and be a reliable organizer and support in any situation.

Responsibilities

• Administrative and Organizational Support
• • Managing and coordinating the executive’s daily schedule;
• • Planning, organizing, and assisting in meetings, calls, and business trips;
• • Organizing events (personal, corporate, and image-related);
• • Tracking task completion and preparing daily reports;
• • Accompanying the executive at meetings and online calls (taking notes, recording agreements, organizing follow-ups).

Financial and Operational Management

• • Overseeing personal and corporate expenses;
• • Monitoring and optimizing company budgets;
• • Financial planning, preparing reports, and approving payments;
• • Liaising with accountants, contractors, and partners on financial matters.

Logistics and Partnership Relations

• • Organizing logistics for orders, deliveries, business trips, and events;
• • Researching and establishing connections with new partners, contractors, and suppliers;
• • Conducting negotiations and coordinating terms of cooperation.

Project and Team Management

• • Overseeing matters related to the development of the executive’s personal brand;
• • Coordinating tasks across teams (marketing, content, design, project management);
• • Recruiting, selecting, and coordinating the work of employees and contractors.

Skills

• Higher education;
• Fluent English;
• Proven experience in management.