PA to Managing Director

Mackenzie Jones; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment agency in the Middle East is seeking a skilled Personal Assistant to support the Managing Director. Responsibilities include complex diary management, travel arrangements, meeting administration, and providing comprehensive administrative support. The ideal candidate is extremely organized, speaks at least two languages (with Arabic preferred), and is proficient in MS Office tools. This role demands attention to detail and the ability to handle confidential information effectively.

Qualifications

• Speak at least 2 languages, preferably including Arabic.
• Extremely efficient and organized with attention to detail.
• Experience in handling confidential information.

Responsibilities

• Manage complex diary and travel arrangements for the MD.
• Administer meetings and events, both local and international.
• Assist with business reports and presentations.
• Provide comprehensive administrative support, including IT requests.

Skills

Diary management

Travel itinerary preparation

Confidential information handling

MS Office proficiency

Bilingual (English and Arabic preferred)

Tools

SharePoint

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

Overview

My client is currently looking for a PA to support the Managing Director of a leading provider of Health, Safety, Security and Environment (HSSE) and support services to the Middle East and Africa (MEA) oil and gas industry.

Responsibilities

• Extensive and complex diary management; preparation of detailed international travel itineraries (visas, correspondence support and management of highly confidential matters)
• Manage and administer meetings and conferences; both local and international including: Board meetings, Executive Leadership Team & corporate social events
• Receive and interface with senior clients and partners
• Assistance with preparation of business reports and presentations
• Provide administrative support; expenses, correspondence, IT requests, file management & interface with all internal departments
• Screen telephone calls and e-mails of the MD, taking appropriate action where necessary
• Support the MD on all presentations required for Executive meetings
• Liaise with regional staff as and when required
• Ensure an effective document management system is maintained for both paper and electronic documents
• Task Management, to include managing status, time, notifications, meeting management and follow up of assigned tasks
• Administration and follow up of action points from meetings
• Management of SharePoint site
• Manage visas for the team, ensuring key individuals have visas for the appropriate countries at all times
• Manage travel for key members of the team
• Purchase orders as required
• IT Key User for the team

Qualifications

The successful candidate will speak at least 2 languages (one preferably being Arabic). You will be extremely efficient, organized, and pay extreme attention to detail. You will also have the experience and sensitivity dealing with confidential information. Excellent use of MS Office tools (Word, PowerPoint, Excel, and Outlook) are also essential as is the willingness to work irregular hours.

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.