Office Manager

Confidential; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent organization based in the United Arab Emirates is seeking an experienced Managing Director Office Manager to provide comprehensive administrative and operational support to the Managing Director. This role involves managing the MD’s calendar, preparing documents, coordinating meetings, and handling sensitive information with utmost professionalism. Ideal candidates should have a Bachelor's degree and 5-7 years of relevant experience supporting senior executives. Excellent communication skills in English are required, and proficiency in MS Office is essential.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in senior executive or office management.
• Experience supporting C-level executives is preferred.
• Strong organizational and time-management skills are essential.
• Excellent communication skills in English; Arabic is an advantage.

Responsibilities

• Manage the Managing Director’s calendar and appointments.
• Prepare correspondence, reports, and official documents.
• Coordinate meetings, agendas, and follow-ups.
• Act as a point of contact between the MD’s office and stakeholders.
• Handle confidential and sensitive information with professionalism.
• Coordinate travel arrangements and official visits.

Skills

Strong coordination and multitasking abilities

Excellent written and verbal communication

Attention to detail

Ability to work under pressure and meet deadlines

Proficiency in MS Office

Education

Bachelor’s degree in Business Administration or Management

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Title: Managing Director Office Manager (Nationals)

Job Summary:

The Managing Director Office Manager provides full administrative and operational support to the Managing Director. The role ensures smooth day-to-day office operations, effective coordination with internal and external stakeholders, and strict confidentiality.

Key Responsibilities:

• Manage the Managing Director’s calendar, meetings, and appointments
• Prepare correspondence, reports, presentations, and official documents
• Coordinate meetings, agendas, minutes, and follow-ups
• Act as a point of contact between the MD’s office and internal/external stakeholders
• Handle confidential and sensitive information professionally
• Coordinate travel arrangements and official visits
• Support special projects and follow up on action items
• Ensure smooth workflow and organization within the MD’s office

Required Qualifications & Experience:

• Bachelor’s degree in Business Administration, Management, or related field
• Minimum 5–7 years of experience in senior executive or office management support
• Experience supporting C-level executives or senior leadership
• Strong organizational and time-management skills
• Excellent communication skills in English (Arabic is an advantage)
• High level of professionalism and confidentiality

Key Skills:

• Strong coordination and multitasking abilities
• Excellent written and verbal communication
• Attention to detail
• Ability to work under pressure and meet deadlines
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)